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Town ®f Mashpee Deparbmnt o Pubrw Works <br /> �tA i a <br /> 350 Meetinghouse Road <br /> 1 <br /> pati..,..... . " F� Mashpee Massachusetts 02649 <br /> tau <br /> Telephone - (508)539-1420 <br /> FaX- (508)53.9-3594 <br /> MEMORANDUM <br /> January 2, 2019 <br /> TO: Board of Selectmen <br /> Rodney Collins, Town Manager <br /> FROM: Catherine Laurent, Director r: <br /> RE: Recommendation for Award of a Contract for Street Light Maintenance <br /> Description <br /> The Town owns approximately 380 street lights throughout Mashpee. The contract for <br /> maintenance expired December 31, 2018. <br /> Background <br /> Through Cape Light Compact, bids were solicited in December for a new maintenance contract <br /> for the participating towns and fire districts. Two bids were received --one from the current <br /> contractor, Siemens Mobility;the other from Farrell Electric. <br /> The bids offered two options for the contract—Option A, a flat annual rate per light or Option <br /> B, an hourly rate plus materials. The flat rate however only covers replacement of the lamp or <br /> photocell; other repairs would be subject to an hourly rate plus materials. <br /> Historically, the maintenance contract was for the flat per light annual maintenance cost with <br /> the hourly rates for other repairs. Comparing this annual amount to the actual lamp <br /> replacement year to year, Mash pee was not receiving the value paid. <br /> Recommendation <br /> I recommend that a three-year contract be awarded to Siemens Mobility with the option to <br /> extend for up to 2 additional years and with compensation at the rates set out in Option B <br /> (attached). The hourly rates for the two bidders were comparable but factoring in travel and <br /> materials,the bid from Siemens was more favorable and responsive. <br /> Pros and Cons <br /> An annual contract for street light maintenance provides the Town with guaranteed service. <br />