12/11/2018 MASHPEE INCLUSION AND DIVERSITY COMMITTEE Minutes

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Mashpee Inclusion &Diversity Committee Meeting Minutes December 11, 2018 at 10:00 am Mashpee Town Hall Present: Chairman J. Marie Stevenson, Gail Wilson, Lynne Waterman, Katherine Brown, Winnie Johnson-Graham, Elana Doyle, Louis Horner, Xavier Gonsalves (Non-Voting Member) Also Present: Kim Landry-Affirmative Action Officer John Cotton-Selectman Liaison Absent: Patty DeBoer, JoAnn Nadeau A member of the public was also in attendance at the meeting. CALL TO ORDER The meeting was called to order by Chairwoman Stevenson at 10:00 a.m. with a quorum. APPROVAL OF MINUTES November 20, 2018 It was noted that the minutes were drafted from a recording that was of poor quality and difficult to hear. In addition, Chief of Police, Scott Carlin, provided notes from his presentation, copies of which were provided to Committee members. Changes were proposed. On page 2, under Develop Process for Response to Resident Concerns, mid paragraph, Ms. Wilson requested that the sentence be changed to"Ms. Wilson cautioned about our role as a Town Committee and not to go outside the scope of our mission." The sentence immediately prior to Ms. Wilson's statement was corrected to read"Ms. Waterman suggested referring individuals to the appropriate resources." Under the 2019 Schedule, "Massachusetts Cultural Council" should read "Mashpee Cultural Council." Under Individual Member Report, Ms. Wilson clarified the statement to read, "Several librarians are receiving some training she would like to discuss at the meeting." There was clarification regarding the Housing Assistance Corporation. MOTION: Ms. Johnson-Graham made a motion to approve the minutes. Ms. Brown seconded the motion. All voted unanimously. APPOINTMENTS & HEARINGS None at this time COMMUNICATIONS & CORRESPONDENCE None at this time OLD BUSINESS Process for Response to Community Concerns-The Chair developed ideas for creating a process to respond to community contacts, which could be either positive or a concern. Phone Call-Actively listen to suggestions or concerns. Affirm or repeat what was heard. Document what was heard, including date and time. Email/Text-Document, affirm or repeat what was stated. Explain Role of Committee-Send copy of policy and statements and/or refer to web page.