3/6/2017 FINANCE COMMITTEE Minutes

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Board of Selectmen FinanceCommittee/School Committee Minutes March 61 2017 Discussion relative to the uashnet School Door, window and Roof Project (continued) Discussion followed with respect to the scope of the school project. School Committee member Scott McGee questioned costs regarding increased contractor rates referenced as the"summer-slammer" and how the project contingency if unexpended is returned. Mr. Sivalogan indicated that 1/3�d of labor costs are projected at premium gates. In this particular project contractors would work after school, in the evening and on weekends. In general,off- Cape fCape contractors tend to charge a premium to work on the Cape and in western Massachusetts. And, at tines the project may require laborers to work an additional shift which would also necessitate premium wages* with regards to project contingencies,the M BA is noted to he strict on their evaluation. project contingencies are accepted by the 11 BA.and reimbursed as needed. However, it was noted the reimbursement process is a bit slower in this area of return. Finance Committee member David Delponte indicated there is potential for cost savings with the timing of the bid. Mr. Delponte asked if the cost savings would be shared and prorated with 11BA grant or with the Town's share of 6.5 million. Ir. Sivalogan responded by stating reimbursement requests are reviewed stringently and the budget change request is centered on the contractors bid. Any savings would be realized overall. Mike Richardson, a member of the Finance Committee noted the architectural firm is utilizing the same EFIS soffit company who offered a product with a history of problems. Since the 'own would be using the sarne manufacturer,Mr. Richardson asked if this firm intends to discount the cost of the project. In response Mr. Raymond, the project architect stated the BT'I soffit fwn has totally revamped the design of their system and it is essentially a whole new system. Where is no price differential, the product is market paced. With regards to the roof reconstruction it was noted that although the building was unproved by an addition known as the Liberty wing,the entire roof was replaced twenty-eight years ago. The knowledge of the site conditions pertaining to the roof accelerated the project which was under consideration in the CIP program for replacement in 2019. It was noted in 1989 a typical manufacturer's warranty was 15 years. with improved technology and materials,most warranties are guaranteed for 30 years. The warranty for the original roof was not defined. In considering the proposal, it was determined moving forward with this project would not change its exposure to the Town of Mashpee. And,by granting authorization to move this project ahead,the Town would remain on the MSBA funding schedule. Town.Manager Rodney C. Collins strongly recommended the Town not lose their placeholder for MSBA funding and in considering the cost savings that would be realized through M BA reimbursement.