8/8/2017 BOARD OF LIBRARY TRUSTEES Minutes

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LibraEY Trustee BY-Laws Joan Lyons informed the Trustees that she met with Torn Clerk and clarified remote participation at regular meetings. Conclusion; Joan Lyons made a notion to amend the Mashpee Board of Library Trustee By-Laws as presented at last month's Trustee Meeting with the edits now made at this meeting regarding remote participation. Motion was seconded by Sandra Horsman. Discussion; Virginia Scharfbnberg requested further clarification of Article v pertaining to remote participation and Aillcle VI pertaining to adequate and proper selection of boobs. Participating in a meeting remotely,the member is counted as attending and can vote-, however the member is not counted as part of the quorum. A member must be physically present to be pant of the quorum count. Article VI...Kathy Mahoney explained the need to have a Collection Development Policy in the event,for instance,someone challenged the library to remove all boobs for example,all Harry Potter boobs. Kathy said in addition to a Collection Development Policy, State law protects librarians who select library materials from being removed from their job because of selection choices, as long as a good faith effort was made to comply with the library's Collection Development Policy. Matt.Auger raised the question of why under Article v, Section 2,the election of officers is right after the May Town election. He pointed out that he was elected in May and in Jura the Chair and vice Chair were elected,. He suggested that]if the officers were elected several months later then he would be inor-med having attended several meetings prior to the election. Mary LeClair and a number of the Trustees said they understood this position and that this is the first time there were 4 openings on the Board at one time. Mary said she felt the Trustees should address this matter at the November or December meeting. The vote was taken on the motion to amend the By-Laws: VOTE: Yes-6. Roll Call vote.- Sandra Horsman,yes Amanda Hall,yes Virginia Scharrfenberg,yes Joan Lyons,yes Matt auger,yes Mar LeClair,yes LibraKy Trustees -"'IYIII111119119.11 Rote of the Libra _rustees Kathy Mahoney prepared a manual of documentation for each of the Trustees, Also, she gave each of them a draft `position description"docurnent simply listing the Purpose,Duties, and Responsibilities ofLibrar Trustees. Correspond inSecretary...Tabled for next meeting. Subcommittee Appointments • Finance--Joan Lyons and Mary LeClair. • Advocacy—Matt Auger and Amanda Hall. • Liaison to the Friends--Sandra Horsman, Next Meetin .,.4 p.m.,Tuesday, September 12, 2017 in the Library Conference Room. 3