1/4/2017 UPPER CAPE REGIONAL TRANSFER STATION BOARD OF MANAGERS Minutes

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y f Mr, Segura recommended that this was the time for the State Police to formally submit a proposal, since the Board ofManagers were responsible for the site. Trooper Stone noted that there had been issues at the site and the presence of police car had been a beneficial deterrent, especially since it was no longer a secured area. Trooper Mendes stated that he would notify the Section Commander to submit a proposal. The Chair indicated that she would forward the RFP to Bob Rollins, but in the short tern, the State police could continue to use the site for training. Insurance coverage had been requested to ensure that the towns would not be held liable. The proposal should outline the space needs for the testing, which would be considered during deliberation or the proposals received. Mr. Jack requested review by Town Counsel because of the operation by an intergovernmental agency, which may allow for a submittal independent of the RFP. Ms. Laurent suggested that if it were an agreement with MassDOT created outside of the RFP process, the RFP would need to be delayed and a portion of the site would have to be removed from.the RFP. f11Ir. Cavossa suggested that the CDL Training be part of the RFP so that proposals incorporating the training, could be ranked Highly Advantageous, versus proposals that did not incorporate the training. The Chair inquired whether there was another portion of the site that could be developed and utilized for the training that would be more beneficial, Chairman Laurent will discuss it with Counsel and agreed that it made sense to incorporate it into the RFP. Mr. Wilton suggested that more details were needed from MassDOT regarding the parameters of their needs for the training. Mr. Segura reported that there would be no other location available at Otis ANGB and Trooper Stone confirmed that security clearance would be needed for individual test tapers. The Chair confirmed that Carter Hunt had also been seeking other locations for the training. Trooper Mendes confirmed that they had not been able to locate another site. Mr. Pearson stated that he would hate to see the RFP delayed further and expressed his interest in incorporating the CDL training in his proposal. Mr. Jack indicated that it would be necessary to incorporate wording into the RFP. Mr. Cavossa stated that, previously, incorporation of the CDL training was considered during negotiations and added his support for maintaining the training on Cape to support small businesses. M-. Goddard suggested adding a paragraph in.the RFP that it would be highly advantageous to allow the compatible use of the CIL training proposal.in the The hair stated that it would require the Board to determine today if they wished to pursue an agreement with MassDOT to allow the testing at the site. Mr. Jack added that there is currently an existing use that he would like to see retain, but that the RFP did not currently recognize that use. Trooper Mendes will have Mr. Rollins draft a proposal for use. Trooper Mendes confirmed that that the test site was 3 3o' f o'* Mr. Cavossa stated that the use was a benefit to the'Upp er Cape communities* There was consensus to include wording in the RFP identifying that there was a current use at the site to be used for MassDOT testing and all uses would need to accommodate the training. Mr. Tilton recommended that the statement would be suitable under theag ional Benefit. Mr. Sciplone will add wording that the proposals must accommodate a training area within the site. An agreement outside of the RFP will be needed with MaSSDOT. NEXT MEETING The next meeting was scheduled for Wednesday, March 8 at 10 am. The meeting will open as a regular session but discussion of proposals would occur in Executive Session. 6