10/19/2015 Annual Town Meeting - Laserfiche WebLink

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Motion made by Selectman John Cahalane Motion: I move the Town vote to appropriate and transfer from available funds $35,000 to the Human Resources Consulting Account. Motion passes at 7:31 PM. Article 9 To see if the Town will vote to appropriate and transfer from available funds $338,205 to the Information Technology Department Capital Account for the purpose of funding a Digital Records Management System, or take any other action relating thereto. Submitted by the Information Technology Department Explanation: This article seeks funding for the purchase and implementation of a Laserfiche Digital Records Management System to facilitate quicker access to files, reduce storage space costs, and improve information security. This project to digitize paper documents, records, and maps includes the purchase of the server hardware and Records Management Software, and the scanning and indexing of 1,731,989 existing paper documents for Mashpee Inspectional Services, which includes the Board of Health, as well as the Building, Conservation and Planning Departments. It is important to note that implementing Laserfiche server software with the Records Management Module receives certification with Department of Defense records management standard 5015.2 and receives endorsement by the Unites States National Archives and Records Administration. It is vital for the Town of Mashpee to scan important documents, certificates, and maps to a digital form for increased access, security, and disaster recovery, while eliminating the storage requirements for almost two million paper documents. The Board of Selectmen recommends approval by a vote of 5-0 The Finance Committee recommends approval by a vote of 6-0 (1 absent) Motion made by Selectman Carol Sherman Motion: I move the Town vote to appropriate and transfer from available funds $338,205 to the Information Technology Department Capital Account for the purpose of funding a Digital Records Management System. Motion passes at 7:38 PM. Article 10 To see if the Town will vote to appropriate $60,000 to the Kids Klub Enterprise Fund Capital Expense Account for the purpose of capital improvement expenses associated with the enterprise, and to fund said appropriation from the retained earnings of the enterprise, or take any other action relating thereto. Submitted by the Recreation Department 6