4/13/1995 TOWN HALL BUILDING COMMITTEE Minutes

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I MASHPEE TOWN HALL BUILDING COMMITTEE Minutes for April 1 , '1995 Page changed to include finishing off the attic in the 13 's building, but not add the second floor to the 1960's building in this phase. Brett asked if Jim meant switching to Option B of the proposed renovations. Brett distributed to all members Donham & sweeney, Inc. Architects' proposal for the restoration. A brief discussion was held regarding the various options and their approximate costs. The proposal was very general in terms of costs, so it could not be determined at that time how changes in the proposed rnvartinresteratin would effect the costs. The discussion reverted back to the letter from the CIP Committee requesting their presence. Jim asked Bill Hauck why their presence was requested. Bill stated that h did net know that the letter had been sent to the Committee but he suggested that it would be helpful if they did attend. It was determined that the letter had been sent by Peter Dininzio., and that Bill Hauck had net been aware that the letter had actually been sent. Bill suggested for the Committee to attend the next CIP Committee meeting in order to clarify for the CIP Committee mitt members benefit the funding which would b required for the proposed renovation/restoration of the Town Hall. He suggested that the Committee members bring all cost options that they had with them to the meeting. He felt this would be helpful in determining what the CIP C mmitt 's recommendation should be in this matter. Bill also expressed his concerns regarding where the funding was going to be corning from for this project. He was also concerned that this project could possibly use up funds that could be used elsewhere. He stated that he could not sea how funding could be obtained for the $3.1 million needed for the presently proposed project as presented by Donham & Sweeney, Inc. A lengthy discussion was held with all members as Bob Whrit n ur and Jinn explained hew the funding was originally proposed, what the $500,000 cap was and hew it was derived. Jim also explained that according to the bylaws, it was the C I P Committee's job to oversee all capital expenditures and provide their recommendations t the Selectmen. Bill expressed his concern that the budget for this project had not been specifically defined yet and was concerned that this could be accomplished before the Town Meeting. Bob stated that the CIP Committee had already voted on, and approved by unanimous vote, the proposed renovation/restoration. Bill started that the CIP Committee was originally looking at a figure of $1.5 million. Jim then asked Brett wham could be done for that figure. Brut stated that he could not answer that question at this meeting ars he did net have a complete breakdown of costs for each part of the project. He had prepared the preliminary construction costs based on Option A. However, after querying the members on what specific projects they would like cost breakdowns on, he started that he could have the architect propane these figures for the Committee's n t meeting. C.L. asked if the heating system and roof had to be done anyway, couldn't the Committee subtract those costs from their funding request. After a brief discussion, it was determined that both the hating system and the reef had been included in the original r nevatienlr sterati n proposal and that the Committee would have to include these costs in their funding request. Brett asked the members wham costs he should include in the cost breakdowns. A review of the various breakdowns was done and it was determined that Brett should include the heating system, roof, architectural and engineering fees, well, septic system; and not include the furnishings, alarm system, telephone system. There was also question on where the ,clerk of Works would b needed. Bob asked Breft to break down these costs by line item. He also stated that they already had full measured plans for the building. The Committee also prioritized the projects in importance as needed the HVAC system, the electrical system, the