5/3/1995 TOWN HALL BUILDING COMMITTEE Minutes

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MASHP E TOWN HALL BUILDING COMMITTEE Minutes for May 3# 1995 Members Present: Jim Vaccaro, Flay Martini, Bob Fox} Charlie Buckingham Esc- fl`icios Present: Bob Whritenour The meeting of the ll ashpee Town Hall Building Committee was called to order by Chairperson Jim Vaccaro at 3:10 p.m. on May 3} 1995. Jim began the meeting by presenting the meeting minutes from the April 26, 1995, Committee meeting and asked all members if they had any corrections/additions. to the minutes. As there were none: Ray Martini motioned t , cce t the minutes from the April 26, 1395, meeting of the Town Hail Building Committee. Charlie Buckingham seconded the motion, which was carried with a unanimous vote. Jim asked Bob Whritenour to explain to all Committee members of the steps that would be required to proceed now that the funds were approved. Bob stated that the Committee needed to select a final designer. To do this, the Committee needed to submit an RFP (bequest for Proposals), receive the bids, conduct architect interviews, and present the top three to the Selectmen. He suggested that the Committee conduct the actual interviews. Charlie Buckingham asked who would be putting together the bid package. Bob stated that Tadhg Sweeney still oared the Committee a final report and stated that with the information contained in that report, the Committee would put together the package. Bob stated that according to public bidding laws, we can, and dial, reserve the right to select the architect who did the feasibility study to also do the project design. Jim also started that there was also the peer review process whereby FP's are sent out to three other architectural firms with the feasibility study and the project design. However, he stated that he did not recommend going this route. Bob stated that the advantage to having the architect who did the feasibility study know this possibility up front, is that the architect would tend to present more realistic figures in the feasibility study. He stated that the entire process was: • Develop the RFP package • Put together the Scope of Services Put the package out to bid o Committee to do a blind selection • Present to Selectmen • Award package to architect selected • Design phase • Bid process for construction documents • Bid process for general contractor • elect general contractor • Construction phase Jim stated that he estimated the entire process might take approximately 15 months. Jinn asked if by net week the Committee could get the Scope of Services together. Bob stated that he believed a daft version could be ready. Jim asked Bob if he thought that some of the larger architectural firms that had bid on the feasibility study would possibly bid on the design. phase. Bob stated that he thought that was entirely possible. brief review of the possible arch itecturallirms. that might submit a bid was discussed.