5/3/1995 TOWN HALL BUILDING COMMITTEE Minutes

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MASHPEE TOWN HALL BUILDING COMMITTEE Minutes for May 3, 1995 Page 3 Charlie started that when the Committee is interviewing the architects, there might be some iters that the Committee might find easier to discuss with the architects rather than putting down rn n the wriften document. Bob Fox asked if all of the desks and furniture were being reused. Bob Whritenour started there had not been any money allocated for new furniture. Bob Fox asked who would be moving the furniture. Ray and Jim stated that DPW would probably take care,.,,,- of are _of this. Jim started that at next week's meeting: the Committee should draft timetable. ' Jinn asked Bob Whritenour if he thought that the 1 st.of .dune was a realistic date for getting the IFP in the newspaper. Bob stated that he would estimate a June 10th timeframe. He stated that the RFP should be ready sometime by the last week in May. He also started that the RFP should stay in the newspaper until around the middle of .lune. Jinn also suggested that the Committee not interview everyone, but rather, suggested interviewing around five architects. He stated that the Committee would need two blocks of time over ar two day period. He estimated that this would be done by the end f,duly with an architect being selected by approximately August I st, He stated that the Committee needed to get the RFP out on time. Bob Whritenour stated that if by next week's meeting they had a good daft, this would be possible. Jim asked if the Committee wanted to continue to meet on Wednesdays. All agreed and he suggested moving the time t 2:00 p.m. to which all members agreed. The next meeting of the Town Hall Building Committee was scheduled for 2:00 p.m. on Wednesday, May 10, 1995. Jim started that the goal for next week's meeting was to have a draft of the RFP and he suggested that the Committee members think about ghat they felt should be included in the scope of Services. He stated that for the next two meetings, the Committee will get the IFP ready to send out and then the Committee probably would not be required t meet for a couple of weeks after that until the bids are received. Bob W riten ur stated that he wanted to acknowledge all of Jim's hard work to get this project approved at the Town Meeting. He also wanted to thank Charlie for his speech. Bob stated that the enc-officio members should be corning to these meetings. Jinn stated that he had spoken to Greg Taylor and they had discussed his participation in the meetings in which agenda items pertaining to his area would be discussed. Jim asked the Committee how they granted to handle the ex-officio members attendance at meetings. He asked if they felt they should attend eery meeting or just selective meetings. Bob Whritenour stated he wanted it to be their responsibility to know what is being discussed and to be in attendance to give their input. .Jim stated that next week's meeting will be discussing scope of Services and felt that they should be in attendance. Bob state that he mould tell thein to come to the next week's meeting. Jim also started that when the Committee interviews architects, he felt that Greg Taylor should be in attendarne. He stated that Greg has asked some very insightful questions in the past. Ray asked if the Committee has to meet in the Selectmen's Meeting Room and suggested the senior Center. Jim started that the Senior Center might be ar good idea when the Committee conducts the architect interviews.