5/10/1995 TOWN HALL BUILDING COMMITTEE Minutes

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r MASH EE TOWN N HALL BUILDING COMMITTEE Minutes for May 10, 1995 Members Present: Jim Vaccaro, Ray Martini, Bob Fox Ex- ffi i s Present: Bob Whrit n ur The meeting of the Mashpee Town Hall Building Committee was called to order by Chairperson Jim Vaccaro at 2:20 p:rn. on May 10, 1995. Jim began the meeting by-presenting the draft of the FFP for design services and asked Bob Whrit n ur to explain to the Committee members the contents of the FFP. Bob stated that the FFP was comprised of 10 - 11 sections and the key items to discuss were the Scope of Services, items A through Q, which the Committee needed to review. He stated that the RFP stated that the fees would be negotiated and that Section VI started the basic qualifications which any bidder would be required t possess. He also started that Section XI - Comparative Evaluation Criteria would be the area which would be evaluated during the interview process. Jim started that items E and J, under Scope of Services, require that the core facilities be designed so that they .will support Phase II in addition to providing for Phase 1. Bob pointed out the item F requires that an analysis be done of handicap accessibility needs and be incorporated into the design program so that accessibility improvements can be costed and tracked independently. He stated that they would need this in order to complete the grant application process. Jim pointed out item K which requires the bidder to examinethe requirements for the water supply needs and determine whether the building would require a well or if it was possible to pipe in the Town garter. A brief discussion was held regarding what possible alternatives could be done to pipe in garter. In discussing the size of pipe that would be required, it was discussed that possibly the larger pipe would have to be used in order to meet the Fire Department's r quir m nts for fire suppression. Also, it was discussed that possibly the Fire Department could use the well for fire suppression in order for a smaller pipe to be used for the building's water supply. Bob Whritenour stated that iters K was worded vaguely s that they could b flexible to move in whichever direction proved necessary. Jim asked about the possibility of putting in a gars line in order to facilitate a dual-fired gars oil heating system. He stated that Tadhg Sweeney had suggested that this type of unit could be installed in anticipation of a possible gars line in the future. Flay Martini stated that h had thought that the gas line was already down n n Route 130. Jim stated that Tadh had started he had spoken with the gas company and they were willing to do it. Bob Fox asked hoer difficult it was to switch from gas to oil. Ray stated that it was not difficult at all and Bob Whritenour stated that also gas is much h earsi r and cleaner than oil. Ray asked if theZcope of Services included an emergency generator system. Jim started that it was not included and in an emergency, the offices would have to move t the police station. He did state that a limited back up system could possibly be included for Linder $13,000. brief discussion was held on several options for an emergency bank up system. Bob vh rit n u r stated that, at this time, this would not need to be identified separately in the Scope of Services and that it could be covered under the =-IVZ),,j\section., H also stated that the Town may have t pair for gas t b piped u 4Ir d going t be piping the the str .et to the Tern 1--la�ll unless the gas company is � g g p p g the started that if the d determine to pipe in ass, that this should be done ,1, p p g . RECEBfffDre the repaving of Route 130 is done. This way they would get the pipe across the str ithut digging up a nearly paved street. He also asked if the phone system JUN �� t- TOWN CLERK