5/10/1995 TOWN HALL BUILDING COMMITTEE Minutes

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MA HPEE TOWN HALL BUILDING COMMITTEE Minutes for May 102 1995 Page presently goes down if they experience a poorer outage. Bob Whritenour stated that it does go down and started the need for a back up system to keep the phones up during aw power outage. Bob Fox asked if the architect designer would have any input in the relocation of offices during construction. Bob Whritenour stated that item B requires that the architect designer insure that everyone's needs are met but that it was not specified that these needs are required to be also ret during construction. Additionally, Jim asked if there was anything in the Scope of Services that started that vire do not have the ability to empty the building during construction. Bob Whritenour started that it was not included but thought that was an excellent item to be included and suggested making it a separate item. Bob Fox asked Ray how the electrical boxes were land out in the building and suggested possibly which ones could be shut off during each part of the construction. Jim stated that the thought at present was to relocate those offices whose areas were being worked on down in the Great loom during construction. Bob Whritenour stated that Project Create would have to rove and ,Jiro started that Dr. Lincoln DeMaruraw, the Superintendent of Schools, was already aware of this. He also started that they would need to discuss with the architect and determine where the x computer system is to be located and install that first. ,Jim started that if they were able to get a Quonset but to use ars temporary offices, that would solve ar lot of problems. He also stated that the Selectmen would have to find another plane to met and would have to start using places like the libraries and schools to ret. Bob Fox asked hoer design changes mould be handled after the design is finalized. Bob Whritenour stated that anything past the final design would probably be an additional change. ,Jim stated that they would be picking up a lot of space by lessening the width of the hallways. Jim asked if there was anything else that the members could think of to include in the FFP. Ray asked if there were any bathrooms planned for the upstairs. Bob Whritenour stated that the plans did not call for it at this time. He also started that the plan was to lessen starting from scratch but rather tacking what was existing in the building and marking more of it. .Jinn asked Bob Whritenour what he had come up with for the additional item which speaks to working around existing offices. Bob read to the members the item ars follows, "The Designer shall develop a plan ... which provides for the temporary location of offices within the building while other sections of the building are undergoing restoration and renovation." Bob Fox-asked if Bill Hauck would be the one responsible for inspecting the building during and after construction and asked if than was considered ar conflict. Both Jinn and Bob Whritenour stated than he would be responsible and than this would not be considered a conflict. Bob Fox started that they would have to approve a half of the building at a time so than people could move back in. He was concerned that the electrical, heating, etc, could not be approved for one half of the work when they would still be working on the other half. Jim stated that this might not be a problem because these items would probably be separately zoned. Bob Fox brought up the subject of the four vault doors, costing $20,000 each, than he had previously asked Tadhg about and started that he still wants to discuss this item further with Tardhg. He asked why they couldn't install just one door for $20,000 with four compartments inside the vault which would possibly save $60,000. All members agreed this was an excellent idea. ,Jim asked Bob Whritenour Erhart was next in the RFP process. Bob stated than he had sent ar copy of the draft to Town Counsel for theca to look at. Jim then stated than unless Torn Counsel had some major revisions to the FFP, he did not feel any need to meet next geek. He started the next meeting would be scheduled for May 24, 1995, after the final FFP was presented to the Selectmen at their meeting on May 22, 1995. Jim presented the meeting minutes from the May 3, 1995# Committee meeting and asked all members if they had any corrections/additions to the minutes. As there were {