6/14/1995 TOWN HALL BUILDING COMMITTEE Minutes

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MASHPEE TOWN HILL BUILDING COMMITTEE Minutes for � June 14, 1995 Members Present: Jim Vaccaro, Ray Martini Bob Fox Ex- ffi i Present: Bob v hriten ur The meeting of the Mar tepee Town Hard Building Committee was called to order by Chairperson Jim Vaccaro at 2:07 p.m. on June 14, 1995. Jinn began the meeting by stating that the I FP's were due on Friday, ,June 16, 1995. He stated that the next steps are to get there out to all Committee members, the members need to review them, set up meeting to conduct the interviews, and then conduct the interview. Bob v hriten ur stated that approximately 9 - 10 firms were represented at the pre-bid conference. Jim reported that the injunction to stop the renovations of the Town Hall was denied by Judge O'Neil, swiftly and sternly. He also stated that Judge O'Neil was taking under consideration their request to be compensated for legal fees incurred. Bob Fox asked for a run down of the selection procedure again to which Bob llhrit n ur responded. Bob also stated that bidders were also made available the work done by Donham & Sweeney. Bob Fox asked if Donham & Sweeney had attended the pre-bid conference, to which Bob replied that they had not, but he had spoken to them by phone. Flay Martini asked if Greg Taylor would be attending the meetings. Jim stated that he had spoken with Greg and asked hire to participate in the RFP review and interview process. Jinn stated that net geek all bids would be sent out to all Committee members and the following geek they would conduct a meeting to review then and to discuss which ones would be selected to interview. He stated that they would need to bring three names, in rank order, to the Selectmen. He stated that they could interview all of the bidders if they wanted t , but felt that this would not be necessary. He stated that they would probably end up interviewing approximately six bidders. A brief discussion was held on the firms who were represented at the pre-bid conference. discussion was held to set up tentative dates for scheduling the interviews. Jim stated that they would need to allow approximately ately 1+ hours per interview. Jim asked that they set a gnarl of the July 24th Selectmen's meeting to present to the Selectmen the Committee's recommendation. It was determined that tentative interview dates