7/26/1995 TOWN HALL BUILDING COMMITTEE Minutes

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MASHPEE TOWN HILL BUILDING COMMITTEE Minutes for .duly 2 , 1995 Members Present: *Jiro Vaccaro: Ray Martini, Charles Buckingham Esc-offiio Present: Bill Hauck Also Present: Roger Hoit, Strekalovky and Hoit The meeting ,of the Mashpee Town Hall Budding Committee was called to order by Chairperson Jim Vaccaro at 2:10 p.m. on July 26, 1995. Jinn began the meeting by asking roger Halt if he understood the Scope of Services. Mr. Hoit stated that he had reviewed the RFP and the report from Donham and Sweeney again and that he felt he understood the Scope of Services. He also stated that the project had to be completed within the $ 1.. million budget, with possibly r $300,000 of additional funds if the grant was obtained. Jim stated that the Scope of Services would have to also provide for the possibility of this grant not being obtained. brief discussion was held on thepossibility of including a separate fireproof room a an attachment to the building. Jim also stated that the ADA Committee and the Computer Committee would be like'to meet with Strekalov ky and Holt. Jinn asked if Mr. Hoit had a foe in mind for their services. After some discussion over what format the contract would be in, Mr. Hoit stated that he had estimated their fee to be $140,000 f r fee applications and for designer services and between $10,000 and $12,000 for expenses. He added that testing fees would not be included in their fees. There was a brief discussion held on the cost for a Clerk of the Works. Mr. Hoit had estimated that the clerk would cost between $800 and $1 ro c per week. Mr. Hoit stated that perhaps this project could get away with a part time clerk. Jim asked him when Mr. Holt anticipated the Clerk of the Works to begin. Mr. Hoit replied stated he thought in about six months. Jim asked the Committee members if anyone had heard back from Greg Taylor regarding the piping of the Town water. Jim asked Mr. Hort if he knew ghat the costs would be to rent the trailers to be used as temporary office space. Mr. Holt stated that the rental units are approximately $150 - $200 per unit, per month. He stated that he had estimated that this project would require three units for six months for a total cost of approximately $10,000. Jinn asked if any site work was included 1n Mr. Holts. figure. Mr. Hoit stated thatavin would be included, but not p g landscaping. He added that the Clerk of the Works was also not included. Mr. Holt ' stated that, after considering the other expenses.discussed, their fee could be lowered to $130,000. He added that this would not include Strekalovsky and Hoit moving the people around during the construction phase. Jim informed Mr. Holt that Strekalovky, and Hoit's reputation for working within tight budgets is one of the reasons why they