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6 <br /> Community Preservation Committee <br /> Minutes <br /> January 24, 2019 <br /> NEW BUSINESS <br /> Continued Deliberations on May 2019 Project t Proposals: <br /> Town Clerk—Historic Document Restoration: $188,112—Phase I: (continued) <br /> Deborah Dami, Town Clerk was in attendance to review the application with the Community <br /> Preservation Committee members. Mrs. Dami indicated there are no funds in the Town Cleric's <br /> operational budget to provide for the Historic Document Restoration project. <br /> With regards to records and documents that are of historical significance in the Town Archives, <br /> Mrs. Dami indicated when weather conditions improve the records/documents with approval of <br /> the Historical Commission would be stored in the Town Clerk's climate controlled vault. In <br /> subsequent phases of the restoration project, the documents will be included in the preservation <br /> efforts. There is concern for these documents, records from the 1800's. Mrs. Dami indicated she <br /> was unaware of the Archives records in need of preservation, and will add the items to the future <br /> list of documents to be preserved. <br /> It was agreed the records should be restored chronologically. Due to submission requirements <br /> for the May Town Meeting there is little time to obtain an estimate for restoration. The current <br /> estimate is based on the books that have been reviewed. <br /> In considering this proposal, it was determined the listing in Phase I would be paired down to <br /> preservation only to protect the subject documents from injury, harm or destruction at a cost of <br /> $150,742. Archiving or scanning, to the extent that they involve preserving the information <br /> content of the documents, rather than preservation or restoration of the physical documents <br /> themselves does not qualify as the preservation or restoration of historic documents. <br /> Motion made by Mr. Larkin to approve and recommend to the May 2019 Special Town <br /> Meeting, the Historic Document Restoration project in the amount of$150,742. <br /> Motion seconded by Mr. Smith. <br /> VOTE: Unanimous. 7-0. <br /> Roll Call Vote: <br /> Mr. Gottlieb,yes Mr. Hyde,yes Mr. Halpern,yes Mr. Larkin,yes <br /> Ms. Waygan,yes Mr. Harsch,yes Mr. Smith,yes Opposed, none <br />