06/17/2019 BOARD OF SELECTMEN Minutes

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Board of Selectmen Minutes June 17, 2019 APPOINTMENTS & HEARINGS Department of Public Works Director Catherine Laurent: Discussion and Approval of Extension of Annual Contract for Paving & Catch Basin Adjustment FY 2020: Catherine Laurent, Director of Public Works was in attendance to request the Board approve the second year of a two-year bid with NICE Dirtworks, Inc. for Paving and Catch Basin Adjustment. Details of the bid were outlined in a memorandum addressed to the Board of Selectmen dated June 6, 2019. Motion made by Selectman Sherman to approve and extend the Annual Contract for Paving and Catch Basin Adjustment in FY2020 to MCE Dirtworks, Inc. as recommended. Motion seconded by Selectman O'Hara. VOTE: Unanimous. 4-0. Roll Call Vote: Selectman Gottlieb,yes Selectman Cotton,yes Selectman O'Hara,yes Selectman Sherman,yes Opposed, none Discussion and Approval of Award of Annual Contract for Operation of the Transfer Station, Haulingof f Recyclables: In response to advertisement, Gotta Do Contracting LLC of Jordan,NY submitted the sole bid for the daily operation of the Transfer Station and the hauling of recyclables/bulky waste to processing facilities. Gotta Do is the current vendor for the Town of Mashpee. The cost represents a 2.5% increase in FY21 and FY22 with the same level of service provided. Catherine Laurent, Director of Public Works indicated the Town does not currently own the equipment or provide for the personnel required for the operation of the Transfer Station and hauling services. Only one bid has been received in response to the Request for Bids issued in the past three years. The vendor, Gotta Do also submitted a bid proposal for the shared use of the yard waste area at the Transfer Station. The vendor has proposed to utilize the area for the sale of landscape materials such as mulch, top soil, firewood and aggregate as well as the taking of leaves and brush from landscape companies. This proposal would not affect the permit holders who drop off leaves, limited brush and grass clippings as well as pick up screened compost and wood chips at no cost. Gotta Do Contracting would pay a monthly fee for use of the yard waste area, a cost of$3,500 from 10/1/2019 to 6/30/2020. If approved, three months is required to set up the operation planned to begin on October 1, 2019. It was noted that Gotta Do Contracting has a facility in Marstons Mills and provides landscape materials and disposal services to landscape companies. Some of this business would be shifted to the Town of Mashpee if the proposal is supported by the Board of Selectmen. The existing gate house would remain. An additional office area would be housed on site for check-in and to run the operation on Tuesdays and Thursdays when the Transfer Station is closed. Discussion followed with respect to the increase of activity at the Transfer Station if the shared use of the yard waste area is considered. The proposal brings forth a potential revenue source for the Town of Mashpee. 7