03/20/2019 MASHPEE COMMUNITY GARDEN ADVISORY COMMITTEE Minutes

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The Chair distributed and reviewed her notes from the meeting with town management on March 5, 2019. In attendance were Rodney Collins, Wayne Taylor, Dawn Thayer, Virginia Scharfenberg and Michael Talbot. The Indemnification Document and Community Garden Application was approved as presented by MCGAC which will be posted on the website along with the previously approved Rules and Responsibilities. For the upcoming season, monetary donations will go to the Conservation Department's Donation Account with a separate line item for MCGAC since it is too late this year to set up a revolving account for MCGAC. The Community Garden application fees will go to the Town's General Fund until MCGAC's Revolving Account can be set up. The Town will help with preparation of MCGAC request Bylaw change which is due in July for the October Town Warrant. Dawn Thayer, Finance Director/Town Accountant, said this should be ready in time for Board approval at its April 17'h meeting. She will also be the one to send receipt with valuation documentation for in- kind donations of such items as materials or supplies. When monetary donations are received by MCGAC, acknowledgement will be sent by MCGAC to the donor and then submit the donation to the Town Treasurer for deposit. The Community Preservation funds will become available immediately upon approval at the May 6, 2019 town meeting. MCGAC will submit any bills related to the community garden improvements directly to the CPC Committee and they will be applied to the CPC's MCGAC account. Reconstruction contracts of less than $1,000 need not go out to bid or be approved by the Town Manager. Any contract for a purchase valued over $1,000 will be submitted to the Town Manager for approval and may be subject to the bidding process if the contractor is not on the State bidding list. Town Counsel has advised that MCGAC can list donors on a sign or signs at the community garden location as well as on the website. We need to consult with the IT department about how and where to do this on the website. Michael Talbot urged everyone to get their friends and neighbors to town meeting to vote for the MCGAC CPC funds. OLD BUSINESS: Community Garden work date for March or early April: weed suppression, garden bed amendments, fence improvements There was a discussion on work dates for the community garden. Anthony Oliver stated he could do some of the work and put down some cover crops and the green manure. He said 2