5/8/2018 BOARD OF LIBRARY TRUSTEES Minutes

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BOARD OF LIBRARY TRUSTEES MEETING TUESDAY,MAY 8, 2018 MASHPEE LIBRARY CONFERENCE ROOM Present: Mary LeClair, Joan Lyons, Sandra Horsman,Amanda Hall, Matt Auger, Virginia Scharfenberg and Allen Waters Also Present: Kathy Mahoney—Library Director, Jean Giliberti—Retired Board Secretary Mary LeClair, Chair, called the meeting to order at 4:00 p.m. Public Discussion: Jean Giliberti expressed her gratitude for the years she served as the Library' Board Secretary and thanked everyone for the support and well wishes. The Trustees offered sincere thanks to Jean for her dedication and professionalism in serving the Library Board. (Jean Giliberti exited the meeting at 4:15 p.m.) Approval of Minutes MOTION: Joan Lyons motioned to accept the Regular Meeting minutes of February 13,2018 and April 10, 2018 as presented. The Motion was seconded by Sandra Horsman. VOTE: Yes-7. Roll Call Vote: Sandra Horsman,yes Amanda Hall,yes Virginia Scharfenberg,yes Mary LeClair,yes Allen Waters,yes Matt Auger,yes Joan Lyons,yes Tour of Event Room and Library Garden The group visited the Event Room to inspect the condition of the carpeting and view samples of carpet tiles that might be used when the carpeting is replaced. The consensus was that the Event Room is heavily used and the carpeting is showing signs of wear and tear, and is due for replacement. Various swatches were examined and the Library Director was asked to obtain larger samples of two patterns to provide a better sense of how it would look in the room. The garden area was visited to discuss plans to create a "Memorial Garden,"which is a project the Friends of the Library have adopted. Plans for installing a picnic table and benches were discussed, as well as options for"hardscaping" an area of the garden to allow for the secure installation of the furniture and to ensure that it would be accessible to all. The condition of the lawn,plants, and trees was also noted. The severe winter storms experienced during the month of March did result in some damage to the trees,which may need to be addressed. The area was also in need of weeding or additional care. The Library Director agreed to talk to the DPW about the upkeep of the area, and will report back to the Board. (Allen Waters left the garden and exited the meeting at 4:40 p.m. and did not return.) The Trustees returned to session in the Conference Room and discussed selection of tables and benches from the DuMor catalog, which is the vendor that was used for the outdoor furniture when the Library