08/27/2019 PLANNING AND CONSTRUCTION COMMITTEE Minutes

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Mashpee Planning and Construction Committee Minutes of Meeting Held Tuesday, August 27, 2019 Mashpee Town Hall—Waquoit Meeting Room Committee Members Present: Steve Cook,Joe Brait, and Rachel Hodgman Absent: Tom O'Neill and Geoff Gorman Also Present: Catherine Laurent, DPW Chairman Steve Cook called the meeting to order at 5:30 p.m. Approval of Minutes Joe Brait motioned to accept the minutes of the Meeting of March 7, 2019 as written; and Steve Cook seconded the motion. Vote: 2 Yes; 1 abstention Steve Cook, yes Joe Brait,yes Rachel Hodgman, abstain Old Business Update on Quashnet School Window/Roof Project The General Contractor has submitted as-built plans, warranties, and other close-out documents to the architect. Final payment for release of the remaining retainage has been issued. MSBA just sent to the Town for signature the funding contract amendment which reflects the actual GC contract amount. Steve signed on behalf of the Committee. The Owner's Project Manager will now finalize the close-out with MSBA. New Business Approval of Invoices As mentioned, the final payment for JJ Cardosi in the amount of$50,979.50 has been made. Because of the delay in the Committee meeting, the Town Manager authorized payment. The final invoices for the architect and OPM are still pending. Review of Contract for DPW Storage Garage The Town received one bid in response to the RFB issued for the 42x60 foot pre-engineering storage garage at DPW. The RFB was issued three times. No bid was received the first time, one bid was received the second time, and one bid from the same contractor was received the third time. The bid of$174,050, exceeded the approved funding of$125,000. The CIP Committee approved paying the balance of the project cost through the Capital Bond. The Board of Selectmen awarded a contract on July 22nd. The building design is still being finalized for order. It is a Morton Building. Steve offer to review the plans once received.