08/27/2019 PLANNING AND CONSTRUCTION COMMITTEE Minutes

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Review of Draft Scopes The Committee reviewed a draft scope of work for a Feasibility Study and Siting for a Proposed Department of Natural Resources Building. The project is divided into five tasks with the deliverables being selection of a Town property for the building, development of a conceptual plan, and provision of a preliminary cost estimate. The timeline which is aggressive proposes that work be completed in time to request funding at the May Town Meeting. The consultant selected will meet initially with DNR staff and review all of their current operations which are scattered throughout town on various properties. The final recommendation may be for a consolidated location or multiple locations as some DNR activities are water dependent but not all. The Committee discussed their role in the process. They will oversee the project including review of space needs requested by DNR. Four meetings with the consultant are proposed which the Committee can designate a representative to attend. The final recommendation to the CIP Committee and Board of Selectmen will come from the Committee. The Committee reviewed a draft scope of work for a Master Plan for Mashpee Middle/High School Athletic Field Complex. The project is divided into four phases. Phase 1 is evaluating existing facilities and usage. Phase 2 is schematic design with the deliverable being two options with rough cost estimates from which a decision would be made to move forward one. Option 1 would include a synthetic turf only for the stadium with improvements to the remaining grass fields. Option 2 could consider synthetic field for other fields if the use warrants. The remaining two phases would involve development of a master plan, cost estimate, and construction schedule for the selected option. Again,the Committee would oversee the project. Four meetings with the consultant are proposed which the Committee can designate a representative to attend. The final recommendation to the CIP Committee and Board of Selectmen will come from the Committee. Review of Preliminary 2021-2026 CIP Requests The Committee reviewed a draft of the 6-year Capital Improvement Plan for all Town properties including the schools. The perennial request for funds for flooring replacement is included though a separate project for replacement of the flooring in the cafeteria and adjacent hallway at the Quashnet School is proposed. Abatement of asbestos will have to be included with this project; an estimate is pending. The DNR building and the MMHS field improvements are also included with the funding request to be determined upon completion of the studies discussed. The final two projects proposed are replacement of the hot water systems at both QS and MMHS;the systems are.old and oversized for the actual use. As energy savings would be achieved, funding for these projects is proposed at least partially through a grant from Green Communities. The Committee will review the final draft for CIP at their next meeting. CIP is due October 4tn Other The Committee reviewed plans for potential roof-mounted solar installations at the KC Coombs and Quashnet Schools. The projects would be installed through a power purchase agreement. Whether to move the projects forward are still being discussed. 2