10/01/2019 PLANNING AND CONSTRUCTION COMMITTEE Minutes

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provide the required turning area for handicap accessibility. Design and construction of a new vestibule is proposed. • School Security Improvements: Funding was approved in FY20 CIP for additional security cameras and access control at all three schools. This funding was not sufficient to complete all work. The exact funding request is still being finalized. • Middle/High School Library Flooring/HVAC Sound Dampening: New flooring is proposed for the library. In addition,the ductwork for the HVAC system which is ceiling-mounted is exposed. While the HVAC system is running, it is noisy, making it difficult to hear during meetings or other activities held in the library. Modifications to provide dampening or muffling of the sound are proposed. The exact funding request is still being finalized. • Middle/High School Culinary Arts Room Exhaust System:The Culinary Arts classroom has 4 gas ranges for cooking. While the ranges are equipped with internal ventilation, an externally vented hood system is proposed. The exact funding request is still being finalized. Catherine noted that the MMHS field improvements and the DNR building would be separate funding articles at Town Meeting but the estimated cost for the other projects may be close to $1 million. The total CIP in FY20 was $1.5 million including vehicle replacement for Police, Fire, and DPW. She advised the Committee to prioritize and potentially move projects to later years. She noted that DPW will apply for a grant for the hot water system replacement at QS; if the grant is not received, the project can be delayed. She also suggested delaying the QS flooring replacement to a later year. The Committee reviewed the other projects and agreed to reschedule those two projects for FY22 as well as the QS Library AC. Rachel Hodgman motioned to approve the 2021-2026 CIP as amended; and Geoff Gorman seconded the motion. Vote: 3 Yes Steve Cook,yes Rachel Hodgman,yes Geoff Gorman, yes New Business Needs Assessment/Location Review for proposed DNR Facility Catherine has not received proposals yet for this project. Review will be scheduled at the next meeting for recommendation of award to the Selectmen for their November 4th meeting. MMHS Athletic Fields Needs Assessment/Master Plan The Committee reviewed the two proposals received —from Gale Associates and from Huntress Associates. From their proposals, both have extensive experience and appear to be qualified. Catherine commented that the proposal from Gale Associates, while a higher price, was more responsive to the Town's scope; an analysis of the existing fields and usage will be performed so recommendations can be made based on actual needs. She noted a representative of the 2