01/22/1999 SEWER COMMISSION Minutes

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t MASHPEE SEWER COMMSSIoN MINUTES AY,JANUARY 22., 1999 TOWN HALLS Present: Dennis Bal arini, Tom Fudala, John Cahalane,Dr. Brian Howes MINUTES John made a notion to accept the minutes of October 14 and November 5, 1998. Dennis seconded the motion. All members were in favor - ` The members discussed the proposals they received in response to the RFP. Tom suggested members get very familiar with the RFP in order to compare the proposals to it. 'horn said it seems, from his review, that one proposal was strong on SPA.review and public input but vague on alternative analysis. Another said little about 1PA review but was strong on facilities planning. John said one proposal was strong on suggesting ways to get money for this project; they had a good grant writing team. Tom said in his opinion, since there are only 4 proposals, the Commission should interview all 4 of then. ' Dens made a notion to interview the.4 finns which submitted proposals in response to the Severer Commission's R'P. John seconded the motion. Discussion: Denis asked if there should be a standard set of questions to ask of all runs` Tom said the RFP has broad questions. Members should go through it and make a list, matching the questions to the RP- John asked abut the hid proposal (price)? Tom said the bids are in a separate, sealed letters. The members do not get to see them. The selection is made based on qualification, not price. We do not have to take the lowest bid. Once we choose a fine, we can negotiate with there. Dennis and John do not like not knowing the cost of the proposals. Dr. Howes joined the meeting. e is working on developing a model re: nitrogen loading and the 1FP directs the firms to use his model, so we do not pay for them to develop one again. Duncan Wood will review these proposals and give the Commission his professional opinl'on.