2/13/2020 FINANCE COMMITTEE Minutes

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5 Finance Committee Minutes February 13, 2020 Town Manager Rodney C. Collins: Fiscal Year 2021 Budaet Recommendation: (continued) It was noted the Board of Health Salary/Wage line item contains the budget for the Compliance Officer, a shared position between the Board of Health and Building Department. The Board of Health Salary/Wage line item has been reduced by $12,000 due to the recent retirement of the Assistant Health Agent, and the hiring of a new assistant at a lower step rate. At the last meeting the Finance Committee discussed the need to incorporate additional funding into the Finance Committee Reserve Account for unanticipated and emergency expenditures. Town Manager Rodney C. Collins is in agreement with the increase to be considered for funding in FY22 or FY23 by adding$100,000 to $200,000 to the $100,000 Reserve Account. During the interim it was recommended the Town document unexpected costs and rationale as to why it is necessary to increase the reserve to better explain the reasoning for the increase. In addition, it was suggested the Town review what may be occurring that is causing an impact in Town finances. This may include incidents of illegal dumping and hoarding for an example. Town Manager Rodney C. Collins was commended by the Finance Committee for presenting an outstanding FY2021 budget with cost reductions while maintaining the level of service in the Town of Mashpee. Town Manager Collins expressed sincere appreciation making note of the attributes of his Finance Team that has maintained efficiencies, transparency and cost effectiveness for the benefit of the Town of Mashpee. As discussion continued, Town Manager Rodney C. Collins updated the Finance Committee on the Town Meeting warrant. It was noted the deadline for the article submissions was Monday, February 10, 2020. Articles are currently being compiled, and to follow protocol the Board of Selectmen is expected to conduct review of Draft#1 of the warrant at their meeting of Monday, March 2, 2020. The Finance Committee is invited to attend this meeting in joint convention with the Board of Selectmen. Of note is the $2.4 million article and associated debt exclusion question for the design of the wastewater facilities on the May Town Meeting warrant and Town Election ballot. There was a discussion regarding specific costs. Town Manager Rodney C. Collins assured the Finance Committee that proper vetting will ensure cost effectiveness. Town Manager Collins will be meeting with the Sewer Commission to review engineering and value engineering services to maintain oversight in this regard. Due to time constraints required under the mandates of the Community Preservation Act, a period of 35 days or more must be provided before a question can be placed on an Election Ballot. Therefore the proposed CPA reduction from. 3%to 2%, and the wIIF at 2% would be deferred as ballot questions until the November Election.