12/15/2022 HOUSING AUTHORITY Minutes

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5. Executive Director's Report & Updates: Ms. Conn reported that there are two vacancies at Asher's Path, and one at Breezy Acres, Quotes are being requested for some of the work and will be paid for with Capital Funds. There are three rents past due at the elderly site, one at the family site, and two at Asher's Path; they are most likely collectible. The application for Partner Exit is being reviewed by Mass Housing and we are required to update the Tenant Selection Plan as part of the process. Ms. LeClair moved to approve the tenant selection plan updates to be drafted and submitted by Ms. Conn as required, seconded by Ms. Meizinger. Motion Carried. 5-Ayes, 0-Nays. Ms. Conn reviewed the Bathtub Replacement Project 172059 Change Order in the amount of $1,080.00 to repair a pipe that had been leaking due to a nail hole, replace the toilet flange, install PVC fittings, and a new subfloor. Mr. Klein moved to approve change order #1 in the amount of $1,080.00 for Bathtub Replacement Project 172059, seconded by Mr. Fand. Motion Carried. 5-Ayes, 0-Nays. Ms. Conn then presented the Certificate of Substantial Completion for Bathtub Replacement Project 172059. Ms. Meizinger moved to approve the Certificate of Substantial Completion for Bathtub Replacement Project 172059, seconded by Mr. Fand. Motion Carried. 5- Ayes, 0-Nays. Ms. Conn presented the Certificate of Final Completion for Bathtub Replacement Project 172059 in the amount of $14,480.00 including the change order. Ms. Meizinger moved to approve the Certificate of Final Completion for Bathtub Replacement Project 172059 in the amount of $14,480.00, seconded by Ms. LeClair. Motion Carried. 5-Ayes, 0-Nays. 6. Old Business: Ms. Conn reported that she still has documents to put together for submission to Tom Feronti of Mashpee Commons requesting the possibility of hooking up to the Waste -Water Treatment Facility. Mr. Klein shared a list of nine potential projects submitted to the CPC for review and provided a detailed update of the status of each project. The board had a lengthy discussion of the various projects and the history of funding sources provided by the Town on various other projects. Ms. Conn reviewed the Mashpee Housing Authority Programs Overview that was presented at the December 6, 2022 Affordable Housing Committee, the report was well received at the meeting. Ms. Conn reported that she has not received a response to the HILAPP application and that the employee at DHCD responsible for approving applications has resigned. Ms. Conn will follow up on the status. The Resident Service Coordinator Grant was submitted on November 18, 2022 as originally required, but DHCD extended the deadline until December 16, 2022, applicants should expect a response approximately 30 days after the new deadline, Mr. Fand had previously requested that a Discussion of Remote Participation be added to the agenda, but has requested it be removed. 7. New Business: Ms. Conn reviewed the ARPA Contract for Financial Assistance (CFA) 4001 Amendment in the amount of $41,277.00. Ms. LeClair moved to approve the CFA 4001 Amendment in the amount of $41,277.00, seconded by Mr. Klein. Motion Carried. 5-Ayes, 0-Nays. 8. Other Business: Ms. Conn reviewed Mashpee 2024 CIP 5-Year Plan as prepared by Regional Capital Assistance Team (RCAT) with assistance from MHA Maintenance and Admin Staff after compiling a list of agency and tenant requested projects. This plan is one component of the Annual Plan that will be presented via Public Hearing at the March 2023 board meeting. Ms. Meizinger moved to approve the plan as drafted, seconded by Ms. LeClair. Motion Carried. 5-Ayes, 0-Nays.