08/10/2023 HOUSING AUTHORITY Minutes

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4. Executive Director's Report & Updates: Ms. Conn reported that there were five rents outstanding, one at Great Cove, one at Breezy Acres, and three at Homeyer Village, most likely two of the Horneyer Village rents will be written off' after the court cases are finalized. Ms. Meizinger Suggested issuing I 099's to those residents that have cancelled debt, Ms. Conti agreed and will research the process. There are Currently three vacancies in Mastipee with two at Asher's Path and one at Ilorneyer Village. Ms. Conn then reviewed the vacancies at Brewster I IA, fully leased, and Mattapoisett IIA, three vacancies. Ms. Corm hired Paige Medeiros as the part-time Resident Services Coordinator, and she started last week. Ms. Corm is working with the Town Clerks Off'ICC to submit the past due meeting minutes and is trying to get some of them posted before her vacation 8/17/23 8/25/23. Ms. Conti also reported that she met with the Town Manager, and Assistant"Town Manager, to discuss repairing the relationship between the I IOLISing Authority and the Town of Mashpee. She further Inquired about the Rental Assistance Program, and possible future development. A meeting has been scheduled with fluman Services to review the existing Rental Assistance Program. Capital Project iect updates, the ARPA project for Breezy Acres Sidewalk & Catch Basin is beginning on August 21, 2023, with Phase I tree removal scheduled. Ilomeyer Village accessible door repairs is approximately 95% completed with a final electrical part on back-order that will be installed once received. The bid package has been completed for the Breezy Acres Building Envelope and is awaiting 1`101 11,C approval before going Out to bid. 5. Old Business: Mr. Klein reported the following as the Community Preservation Conirnittee (CPC) Liaison, the CPC's current funding is 2% now, originally it was 3%, and now is being proposed to be reduced to 1% to cover the sewer infrastructure. The board discussed this topic in detail with mixed feelings. Mr. Klein reported that the CPC has funded approximately $4,850,000 in Housing projects or programs since 2006. The board further discussed the history of housing programs and parcels, including 950 Falmouth.Road, 209 Old Barnstable Road, and the Affordable 11OLISing 'l'rust, to mention afew. Ms. Conn then reviewed the schedule of upcoming serninars for the two classes recommended by the Office of Inspector General, the earliest date available is October 27,2023, for the"Boards and Commissions, Know Your Responsibilities", and December 1, 2023, for the "Contract Administration Overview". 6. New Business: The discussion of the proposed reduction in the CPC, surcharge was discussed earlier in the meeting. Ms. Conn reviewed the email received from Executive Offices of I lousing & Livable Communities regarding Mandatory Board Member Training. Ms. Conn reviewed the Utility Allowance Schedules proposed for certifications beginning in October, After a brief discussion about utility allowances, Ms. Allen moved to approve the Utility Allowance Schedules with an effective date of 10/112023 as proposed, seconded Ms. LeClair. Motion Carried. 5-Ayes, O-Nays. The board then reviewed the proposals for Tax & Auditing Services for Asher's Path, only one Accounting firm submitted a f'ornial proposal and a 2 nd firm submitted pricing. t.Jpon review of the cost differences, Ms. Meizinger moved to approve the proposal from Novogradac & Company for both Tax & Audit Services from 2023—2025 as presented and authorize Ms. Conn to execute contracts, seconded by Mr. Shackett. Motion Carried. 5- Ayes, O-Nays. 7. Other Business: None. 8. Correst)ondence/Communicitions: M. Conti reviewed the email and response to the Building Commissioner regarding Mailroom accessibility, as included in the board packet. 9. Next Meeting Date and Time: September 14, 2023, at 5:30 PM.