02/26/2024 CHARTER REVIEW COMMITTEE Minutes

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*CHARTER REVIEW COMMITTEE MINUTES Monday, February Z6.2O24* S David VVeeden agreed that the positioning of the question isoff. Motion made by David Weedentm move the question "HAVE YOU CONTRIBUTED IDEAS OR SUGGESTIONS (prior to this survey)TO THE CHARTER COMMITTEE, EITHER UPd WRITING O0BY PARTICIPATING IN ITS PUBLIC MEETINGS?" and place it before the comment box. Motion seconded by John Miller. Roll call: Miller,yes Weeden,yes Collins,yes Furbmoh,Ves Lewis,yes McKelvey,yes Myers,yes Sherman,yes VKaVgen, yao Vote: Unanimous ARproyA[pf final draft of the commun surve with amendments Motion made by Mary Waygam to approve the community survey with the amendments, motion seconded by John Miller. Miller,yes Waedem,yes Collins,yes Fmrbumh,yau Lewis,yes McKelvey,yes Myers,yes Sherman,yes Waygam,yes Vote: Unanimous John Miller will be the point person for implementation of the survey, assuming the survey goes U public in mid-March, by nnid'Apri|.The Committee should be reviewing the results by April 29m, 2024. Hard copies of the survey should be available at the Library, Senior Center and Town Hall. Computers and tablets are available at the locations, completed paper surveys can be dropped off at the Town Manager's office. Discussion: Is our current review p Committee members discussed the effectiveness of their review process and if it is efficient in helping to meet their shared goals for reviewing the Charter. It was agreed that the current process isgowell. John Miller advised the group that at some point they will have to delineate between the proposed changes that are substantive and the changes that may not be as important. Rodney Collins said he thinks it's important to make sure the changes are distinct and separate and he wouldn't want something that the Committee uniformly agrees on go down because one item happen tobea lightning rod for some people. David VVeeden added that he believes the process has been fair and welcoming as well as transparent and the Committee has made significant progress. He also suggested televising the final public hearing and soliciting public comment. Rodney Collins suggested reaching out to K4ashpeeTVso that the public has access towhat he termed as the "grand fina|e''.