12/14/2023 SEWER COMMISSION Minutes (2)

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The preliminary treatment building roofing is complete. The vapor barrier and siding will be getting installed at both buildings in December and January. The ceiling is getting installed in the process building. It will be a plywood ceiling with and FRP skin on it as this building is the most corrosive because it is carrying raw wastewater. At the Collection System North is on hold until the spring. The Collection System South is going to be starting on Orchard Road in mid-January and is expected to take 6 to 8 weeks to construct. The lift stations have the vapor barrier installed, siding is up, roof is installed and the trim work is complete. Progress and Cash Flow: The WWRF is about 423 days into a 790 day contract, over 50% timewise and 41% spent. The North Project is 423 days into a 679 day contract and are 62% complete. They did not invoice last month. The South Project is 423 days into a 790 day contract. They are 54% along in time and 66% complete in billings. Mr. Towle asked Sandra to give an update on where GHD stands with the proposal to finish Phase I. Sandra said that the Alternate Rebids are going to hit the street after the first of the year. 2. Website Revision Review. Vice-Chair Harris reported that there were a few tweeks that needed to be made and now that a Wastewater Superintendent has been brought aboard they can continue their work on the website. 3. Discussion of the Special Election Outcome. The Commission discussed the outcome of the Special Election and it was stated that they are happy with the outcome. Phyllis Sprout stated that the only negative feedback that she heard is that some people did not vote due to a concern about it being perceived as an “open checkbook”. Chair Smith replied that it is an understandable concern. He said that this is a project that is as expensive as it is necessary. 4. Discussion and Consideration of a Plan to Develop a Written Guide for New, Incoming Commissioners. Vice-Chair Harris proposed forming a sub-committee to develop a guide for new Commissioners as well as current Commissioners that may want a review. She said, to start, there should be a list of topics. Chair Smith stated that it should include an outline of meeting rules and etiquette. Chair Smith, Vice-Chair Harris and Phyllis Sprout volunteered to be the on sub-committee. Jared Meader stated that he found something similar to what Co-Chair Harris is proposing while he was cleaning out filing cabinets. He will hand it off to her to use as reference. 2