12/14/2023 HOUSING AUTHORITY Minutes

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5. Old Business: Mr. Klein reported that the last CPC is interviewing two candidates for two member-at-large seats on the board. The committee is reviewing a 17-acre parcel for open space located in Pickerel Cove,they are under discussions with the families and are seeking an appraisal of the property. Ms. Conn reviewed the announcement of the Executive Office of Housing & Livable Communities (EOHLC) training portal that is now live. All board members should have received an invitation to log in and view the portal. Ms. Conn has responded to the Spectrum Compliance Monitoring Preliminary Owners Report and is waiting forte final close out letter. The board then reviewed Attachment B of the Brewster Housing Authority Management Agreement previously voted and Ms. Conn notified the board that a revised vote is required to specify the amount of the management contract that is allocated to the Executive Director's salary, along with the total annual salary. Mr. Shackett moved to approve the revised Management Agreement with the Brewster Housing Authority, having reviewed the published PMRs and AUPs, for an annual sum of $81,797 of which $22,027 will be allocated to the Executive Director's salary and included in the budget approved total, seconded by Ms. Meizinger. Motion carried. 4-Ayes, 0-Nays. The board then reviewed Attachment B of the Mattapoisett Housing Authority Management Agreement. Ms. Meizinger moved to approve the revised Management Agreement with the Mattapoisett Housing Authority, having reviewed the published PMRs and AUPs, for an annual sum of$53,591 of which $21,436 will be allocated to the Executive Director's salary and included in the budget approved total, seconded by Mr. Klein. Motion carried. 4-Ayes, 0-Nays. Ms. Conn reported that the move to the new office located at 766 Falmouth Road A3, Mashpee, MA 02649 took place on December 11, 2023, and the staff has been working hard to get the office organized and functional. The move has set the office back slightly on meeting deadlines but went smoothly overall. The rent is $200.00 per month less than the previous contract and will be locked in for three years, with an increase to the current amount for years four and five. 6. New Business: Ms. Conn reviewed the Capital Plan revision adding project 172069 — Homeyer Village Unit 14 Vacancy Turnover. Mr.Klein moved to accept the vacant unit turnover award and utiUe in-house staff to turn the it along with specialty vendors if needed,seconded by Mr.Shackett. Motion carried. 4-Ayes,0-Nays. Ms. Conn reviewed the overages in staff vacation balances and recommended the board vote to allow a vacation buy-back of up to 0- ours. After a brief discussion,Ms.Meizinger moved to approve the vacation buy-back up to 80-hours per full-time employee, to be requested in writing by the employee, and paid in the next payroll, seconded by Mr. Klein. Motion carried. 4-Ayes, 0-Nays. The board discussed moving the meeting location due to the limited accessible space of the new office. Mr. Klein recommended utilizing space at To all, but the board was unsure if there would be a cost to do so, he will inquire about the cost and availability. After a lengthy discussion of available locations and parking, Ms. Meizinger moved to approve the new meeting location to be at the Asher's Path Community Room located at 1 Carleton Drive, Mashpee, MA 02649, seconded by Mr. Shackett. Motion carried. 4-Ayes, 0-Nays. The website design set up was delayed due to the office move, holidays, month-end close outs and audits, the process will begin in January. 7. Other Business: Ms.Allen asked Vincent Gault,Maintenance Director,fora maintenance update. He reported that they were busy with turnovers, and catching up on work orders, along with scattered heat issues.