04/11/2024 HOUSING AUTHORITY Minutes

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Authority vacancy procedure. Ms. Conn reported that once a tenant notifies the housing authority that they are vacating a list pull from Common Housing Application for Massachusetts Programs (CHAMP) is completed, There is a 10-day waiting period to screen applicants once the screening packages are mailed. After ten days the staff then begins to verify eligibility. Meanwhile the Maintenance staff is completing the vacancy turnover, based upon the move out inspection. The average time to to and lease a unit is approximately 30-60 days depending on the condition of the unit, and the applicant response to the waitlist pull. Mashpee historically leases units within the required timeline. Ms. Conn then reviewed the Breezy Acres Building Envelope Project 172052. There are two proposed change orders, one for installation of exterior spigots, and one for rot repairs from previous ant/termite pest damages. Ms. Conn then provided an update by building. Building 15,roof&window installations are complete,and they are working on insulation. Building 13, roof is complete, windows are approximately 85% complete, and the insulation work will follow. Building 11 the roof is 75% complete, and the window and insulation installation will follow. Work extensions have been granted due to weather conditions. Ms. Conn discussed challenges with the reimbursement method of billing from the Community Preservation Act funds; going forward it will be difficult to wait for the vendor to cash the check, and then submit the invoice for reimbursement to the To Ms. Conn will reach out to the To to discuss to keep the project moving. S. Old Business: Mr. Klein reported on the appraisal for the Pickerel Cove 17-acre parcel. The family has decided that they only want to sell the back acreage. The Community Preservation Committee will be meeting this evening. He also distributed a flyer regarding Clean Water. Ms. Conn reported that she will need board members to submit their certificate of training from the Executive Office of Housing & Livable Communities (EOHLQ training portal once complete and reminded members that the training should be completed on or before April 15, 2024. Ms. Conn reported that the website is still in development, but the domain issue has been resolved and the website will be up and running before the next board meeting. Ms. Conn reported that all staff evaluations have been completed, except for the Assistant Director. The board requested the Executive Director evaluation template be sent out to all board members so that the evaluation can be completed at the next meeting. Ms. Conn will also draft the 5-year Executive Director contract renewal for the next board meeting. 6. New Business: Ms. Conn presented the list of policies, and draft policy update schedule. The board reviewed the draft schedule,and a brief discussion occurred. This document will assist in keeping the Housing Authority on track to update the policies every three years as recommended. Ms. Allen moved to approve the Policy Update Schedule as drafted, seconded by Ms. LeClair. Motion carried. 5-Ayes, O-Nays. 7. Other Business: None. 8. Correspondence/Communications: None. 9. Next Meeting Date and Time: Next meeting May 9, 2024, 5:30 PM at Asher's Path Community Room.