03/25/2024 CHARTER REVIEW COMMITTEE Minutes

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CHARTER REVIEW COMMITTEE MINUTES Monday, March 25, 2024* 4 Update Edits to Spreadsheet The spreadsheet will be updated at a later meeting. Listing of Actions taken An updated list of changes the Committee has voted on so far was distributed to the Committee. Don Myers asked if there was still a plan to reach out to the Board of Library Trustees regarding the constituency of the Board. Town Manager Rodney Collins suggested that he would contact the Library Director and that John Miller would contact the Chair of the Trustees. The Preamble is missing the word unity in the last sentence. It will be added and the updated list will be redistributed at the next meeting. New Business Charter Changes Review: Article 5, Admin Organization Cathy Lewis began review of Article 5. Section 5.1 (b) There was a note regarding adding electronic postings of public hearing notices on the Town website. Cathy Lewis said adding electronic posting would expand the Town's reach and enhance public participation. The Committee agreed that electronic postings would be an addition to this section. The public hearing notice would be published in the local newspaper and electronically. Further discussion was had regarding the Town website being the official bulletin board however if the website were to shut down there should be a contingency plan for the Town Hall bulletin board to be the backup. Mary Waygan said that it is a barrier when public meetings are not posted on the website and residents have to physically come down to Town Hall to get information about meetings. Section 5.5 Cathy Lewis referred to the Director of Municipal Finance. Rodney Collins explained that in accordance with the Town's Administrative Code the Director of Finance can be one of the following three people, the Town Accountant, the Treasurer and Assessor.