11/21/2024 SEWER COMMISSION Minutes

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Town of Mashpee Sewer Commission 07 16 Great Neck Road North Mashpee, MA 02649 Ms.Tripp then reported on the cash flow and noted that are approaching the contractual end of the project. They have received a formal request for a time extension and once received, it will be shared with the Town. Ms.Tripp mentioned that there had been some questions on start up and testing and presented information to help the Commissioners understand what would be happening at the Plant in this regard over the next few months. She then discussed that the timing of the startup is anticipated for the Spring of 2025 and will be based on the arrival of the MCC in early December. She stated that the Contractor has requested additional time. Mr. Meader interjected that we're still targeting the Spring; it just may be later in the Spring as opposed to early Spring. Ms.Tripp then provided an update on Phase 2 and reminded everyone that last month a big deadline was met with the SRF submittal. All the work is ongoing;the OPM is reviewing the 60%design plans and have reviewed three of the six contracts. Looking ahead, we're beginning the prequalification process for contractors for the Plant. The actual bidding will begin in late Winter of 2025 and the contract execution has a hard deadline of June 30, 2025. It's expected that Phase 2 construction will begin in July of 2025. Commissioner Nair reminded Ms.Tripp that there was a previous request for critical paths. Ms.Tripp responded that because of the request for time extension and the Town hasn't been presented the critical path schedule and therefore she wasn't comfortable discussing it in this forum. She stated that perhaps would be able to share it at the next update meeting. Commissioner Lyons then inquired if this presentation would also be made available to the public. Ms.Tripp responded that the Wastewater Department uploads the monthly presentation updates to the Sewer Commission's website. Mr. Meader then began discussions of next steps and noted that we're looking at Phase 3 (possibly the western side of Town) and completing the groundwater discharge permit. In addition,the testing and monitoring needs to take place to see the results from Phase 1 to see how much more work needs to be done. He noted that they were looking at the Pimlico Pond Road or the Mashpee Wakey Pond area for a recharge station. The area is topographically challenging and may not be able to be used, but a study is in process now. He noted that the western side of Town is likely going to need another facility to handle the flow. Mr. Meader noted that there would be three monitoring wells installed to make sure the treatment is being completed at the Plant,which is a State requirement. Mr. Meader requested Ms.Jill Campbell, a property manager representative of Sea Oaks, come forward to discuss the grinder pumps for Sea Oaks. She noted that there are 111 units that are part of Phase 1 and that the main has already been installed and that they're in progress of contracting with a contractor. Part of the scope was that the grinder pumps were to be provided by the Town and through the process they were informed that there was no documentation indicating that the Town was providing six E1 grinder pumps. She referenced the February 16, 2023 meeting of the Sewer Commission in which they were promised a betterment of$690,000 and further that former Town engineer, Ray Jack, stated that the pumps would be purchased by the Town and installed by Sea Oaks. We need the specifications on the pumps so we can move forward with our Contractor. Ms. Campbell stated that she was here today to request confirmation of the Commission that the Town would be supplying the grinder pumps at no cost and clarification of the installation and maintenance. Sea Oaks' hope is that what would be provided to a single home owner would be similar for Sea Oaks. Mr. Meader noted that he questioned if Mr.Jack had the authority to authorize the purchase of the six grinder 2