4/5/2007 BOARD OF ASSESSORS Minutes

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I . TOWN OF BOARD of ASSESSORS Minutes of the Meeting of April 5, 2007 ' Board Members Present: Members Absent: Also Present: Paul Andrews, Chairman Gregg Fraser, Clerk Jason Streebel, Director of Assessing Sheldon Holzer, hire Chairman Sue LaBourne, Asst. Dir.of Assessing Chairman Paul Andrews called the greeting to order at 5:49 Pill. REVIEW of MINUTES Minutes from the meeting of March 19, 2007 were corrected as follows: Page 1# under DIRECTOR of ASSESSING REPORT, 1.,change the first sentence to read: "Jason StreebeI reported that with regard to the Asher Path Senior Apartments complex, the financiers are concerned about the taxes." The Board unanimously approved as corrected the minutes from the meeting of March 19, 2007. BOARD of ASSESSORS REPORTS 1. Paul Andrews, Chairman. RE: Audio Recording Policy. Paul Andrews stated that he had received from Jason Streebel the protocol on the tape recording of meetings which is outlined in Massachusetts General Laws, Chapter 7, Article 1 —Public'Records and open Meetings s—approved by Attorney General on /13/06. According to the Town By-Laws, all regulatory authorities are required to audio sound (tape) record all meetings. Such tapes must be filed Fr ith the Town Clerk at the sane time as the written minutes are filed. The Town clerk shall be required to maintain the audio tape records for a period of three gears. If, in the opinion of the Town Clerk or Board Chairman, retention is in the best interest of the Town, a longer period may be stipulated. Paul Andrews stated that more updated parliamentary rules and recommendations from a legal sense do not recommend recording the meetings. Paul stated that he is not necessarily advocating BOA action to charge this p licyr but wanted to go on recon that he was not c mf rtable with the requirement to continue taping the BOA rneefings. . Sheldon Holzer, Vice Chairman. . Sheldon Holzer stated that he has been informed by the Department of Revenue of the Commonwealth of l iassachusetts that he has attended the Assessors 101 Seminar successfuIly and is now certified to assess property in the State of Massachusetts. . . Greg Fraser, Clerk. Absent, no report. DIRECTOR of ASSESSING REPORT—Jason Streebel. ' 1- Appointment of Assistant Director of Assessing. Jason StreebeI congratul ted Sue La Bourne on her appointment to the posibop of Assistant Director of Assessing, and also offered his congratulations to her for hawing successfu'1y,I mpleted the Assessing 101 Seminar. . Development of Error Rama. Paul Andrews requested that Jason Streebel develop a protocol for the Assessing office for the development of ars error rate for the listing issues. Paul further stated that he would like to see the 1