10/14/2004 BOARD OF LIBRARY TRUSTEES Minutes

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MASHPEE PUBLIC LIBRARY BOARD of LIBRARY TRUSTEES M 1nutes from the Meeting of Thursday, October 14,2004 Trustee Attendees: Also Attending: David Burton Helene DeFoe, Library Director Heather Lalatos Dianne Smith Carlo D#Este Ann MacDonald-Dailey Nancy Stafford Nancy Soderberg Chairman David Burton called the meeting to order at 6,40 PM REVIEW of MINUTES A review of the minutes from the September 2004 Trustees:meeting was postponed until the meeting next month on 11109/04. REPORTS Welcome to Fellow Trustee Nancy Soderberg. Gave Burton welcomed Nancy Soderberg, a new member to the Board of Trustees. Dave expressed appreciation from the entire Board to Nancy for her interest in the Mashpee Library, and her anticipated valuable contributions to the work of the Library Trustees. Library Director's Report—Helene DeFoe. Helene reported that the library website page is now:completed and ready for release in early November to the Town website. Helene demonstrated the contents of the library page on her computer to theTru tees. The web address for the page i s HP:Umashpeema.vi rtualtownhall.net. The Friends of the Library are also working on a web page for inclusion on Cape Cod Online, the Internet arm of the Cape Cod Times. Bob Kemp, a former Mashpee resident and Chamber of Commerce board member, now with The Cape Cod Times, will be assisting in linking the two library pages together. Helene commented on the newly refurbished library: with internal painting completed, and carpeting scheduled for cleaning next t week. Many positive comments have been received regarding the improved atmosphere in the library. The staff is greatly enjoying working in much ricer surroundings. new maintenance crew was hired as of August 2004, and Helene stated that they are doing a very good job. it was decided not to accept a donation of new carpeting from Carpet Barn. The location of seams that would be necessary for installation of new carpeting was considered a possible safety hazard(tripping). A:rote of appreciation will be forward to Carpet Bala for their generous offer. Bridgeft Bontrager, the newly hired staff member from Martha's Vineyard to fill the technical services position, started on Tuesday, Oct. 12t". Helene reported that Bridgett, who has required no training for the job, is working in beautifully. A research librawrilan by training, with excellent customer skills, Bridg tt will prove to be an invaluable asset to the Mashpee Library staff. 0 RFQ responses from Architects. Helene reported that 38 responses were received from architectural firms to the RFP, advertised in the Central register, the Cape Cod Times, and the Mashpee Enterprise. There are three phases to the project: (1)assist with the grant application; 2 design the new library; 3 oversee the construction of the new building. Three finalists have been selected, with one alternate. Interviews will be conducted on 10/15/04, and finalized by Monday, Oct. 1eh. The three finalists will be interviewed by Joyce Mason, She#don Gilbert, Helene DeFoe# Torry O'Neill, and a representative from the Library Board Trustees. The final selection will be faced to the Library Board of Commissioners by October 19th. • New seabury Country Club meeting on Oct. e. Martha Moore, director of Philanthropy and consultant for a clearing house for all fundraising foundations worldwide, conducted an informative