2/9/2010 BOARD OF LIBRARY TRUSTEES Minutes

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-- -- -.. -BOARD-of L RARY'TR S J ► -- - — - — — - — — REGULAR MONTHLY MEETING TOWNTUESDAY,FEBRUARY ,2010 1 WN MEING ROOM Pent: David Burton,Nancy Soderberg,John Kowalski,i,Patricia Garmache,Jane Dolan, Carlo D'Este,Dianna.Smith, and Helene DeFoe,Library Director. Also Present: Theresa Cook—Board of Selectmen Wayne Taylor—Board of Selectmen Joyce Mason—Town Manager Steve Cook—Chairman,,Planning&Construction Committee Catherine Laurent—DPW/PCC rep. David Burton,Chairman, caped the meeting to order at 6:05 p.m. i Approval of Minutes John Kowalski motioned to accept the minutes of the Meeting of January 14,201 o;Carlo D'Este seconded this motion; and the motion was approved, with Dianna Smith abstaining. Library BuBding Project David Burton Mated that much of tonight's discussion and business will involve the imminent openingof the library and completion of the project. Steve Cook commented that the Occupancy Permit was issued last Friday. David said the job performed by the Planning and Construction Committee(PCQ is appreciated and David extended his compliments and appreciation on the extraordinary building erected. Steve Cook addressed the Trustees saying that at a FCC Subcommittee meeting he heard from Helene that the Trustees voted to open the library on April 14 and have a grana opening on April 16. Steve said as Chairman of the PCC he was dismayed to bear that this Board picked those dates without consulting with the PCC. Steve said they were willing to work with this Board to come up with a date that was acceptable to both.boards and get the library opened,as soon as possible. He said he understands Helene's concerns. Steve added that the library building is going to be fully operating March 1 except fora few pieces of furniture and a couple of computers. Steve stated he would like to work with the Trustees to come up with a date that town officials,the Trustees and the FCC committee will be happy with. Steve noted that they would like the library opened sooner than April 14 since 3 weeks is a long time to have the library closed. 'Both Wayne Taylor and Theresa Cook addressed the meeting and offered comments and there was an exchange of viewpoints: • Wayne proposed that a couple of representatives of this Board,a couple from PCC,Helene,Wayne, and Terrie Cook sit down and hash out an opening date that makes sense to everyone. • Grand opening would be under Trustees after the soft opening. Jane Dolan asked: why is schedule we voted on unreasonable? Wayne responded that the building will be virtually ready March 1 so between Friends,volunteers, etc. and getting another book coding machine that should narrow the fimefrwne down. He said businesses have to stay open and make themselves available. He said things coup be done in stages. People want to see the building and want to get in there. He said there is real feeling of community to get this open. Terri added that the Trustees are not in this by themselves; a lot of people errant to help to get-to utilize the building. She said they were here to help to service people of this Town so it"s not shut down for that length of time.