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PRIOR YEAR ISSUES: <br /> 1. Establish Formal Departmental Receipt Policy Statement <br /> The Town currently does not have formal written policies and procedures <br /> for departments to follow for collecting and remitting departmental receipts. <br /> Although we did not detect any errors and irregularities during our audit, the <br /> lack of formal policies and procedures increases the risk that such situations <br /> could occur and go undetected. <br /> We recommend the Town establish formal written departmental receipt policies <br /> and procedures. These policies and procedures should address, at a minimum, <br /> the following: the uniform format of receipt records and receipt logs, establish- <br /> ment of audit trails, frequency of remittances to the Treasurer's Office, overnight <br /> security, and check cashing procedures. <br /> We further recommend that the Town Accountant perform periodic internal <br /> audits of the various departments to assure compliance with the policies and <br /> procedures that are adopted. This should result in improved controls over <br /> departmental receipts and reduce the likelihood of irregularities occurring. <br /> 2. Improve Automation in Tax Collector and Treasurer Office <br /> The Tax Collector currently uses cash drawers to temporarily store daily receipt <br /> proceeds, and duplicate tax stubs. On a daily basis, the cash proceeds are <br /> manually counted and reconciled with copies of duplicate tax bills. Upon recon- <br /> ciliation, the duplicate tax bills are entered in the computer to properly credit <br /> taxpayer accounts. These manual procedures are time consuming, and lack <br /> the controls of modern automated equipment. <br /> 3 <br />