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i <br /> We recommend the Town consider purchasing a cash register/validator to <br /> replace the cash drawers. A cash register and validator provides improved <br /> control since all receipts are entered and recorded in the register immediately, <br /> and a printed receipt is automatically generated for the taxpayer. The daily <br /> cash out is also simplified since most registers are capable of summarizing <br /> i <br /> receipts by type of tax and levy year. <br /> We also recommend that the registers be located near or at the collection <br /> window. This would be an improvement over the location of the current cash <br /> drawers which are located several feet from the window. <br /> I <br /> We also feel the Town should also consider using a check signing machine for <br /> authorizing vendor checks, instead of a manual signature stamp. This would <br /> improve efficiency over these tedious and time-consuming manual procedures. <br /> Finally, as a means to improve the physical security of Town personnel, we <br /> recommend the Town install a "panic button" in the Collector/Treasurer office. <br /> This alarm could be activated in the event of a theft or other threatening <br /> situation. <br /> i <br /> CURRENT YEAR ISSUES: <br /> i <br /> 3. Require Proper Application of Purchase Order System <br /> In our testing of Town vendor disbursements, <br /> we found that the Highway <br /> Department does not always use the Town's purchase order system as <br /> intended. Occasionally, purchase orders are prepared and submitted <br /> subsequent to receipt of the items purchased or services provided. In these <br /> q p <br /> instances, the purchase orders act as a confirmation of receipt of goods or <br /> 4 <br />