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TOWN OF MASHPEE <br /> SENIOR CENTER BUILDING COMMITTEE <br /> Minutes of the Meeting of Monday, November 1, 2004 <br /> Committee Attendees: Also Attending: <br /> Irving Goldberg Jim Long, Director, COA <br /> Harold Klegman Susan Gray, STG Consulting <br /> Ed Adams Jim Marr, Assistant Town Manager <br /> Arthur Weinstein Ellis Allen, Landscape Committee <br /> Jean Noussee <br /> Betty Nichols <br /> Chairman Irving Goldberg called the meeting to order at 1:30 PM. <br /> REVIEW OF MINUTES <br /> The Committee unanimously approved the minutes from the meeting held on October 13, 2004. <br /> BILLS <br /> Chairman Irving Goldberg reported receipt of one bill for Committee approval: <br /> 1. Statewide Engineering-$128,146. After payment of this bill,just a few hundred <br /> thousand dollars will remain in the construction budget. <br /> After review of the bill, the Committee approved payment and signed off on it. <br /> REPORTS <br /> Grant Manager— Susan Gray. <br /> Quarterly Report. Susan reported that the quarterly report due for the period ending 9/30/04 has <br /> been prepared and submitted both electronically to DACD, and a hard copy sent to Joyce Mason <br /> to be forwarded to DACD for their approval. <br /> Payroll Issues. Susan stated that the payroll issues continue to be going well. Statewide <br /> continues to supply the information to the STG office in a timely fashion, which is reviewed for <br /> compliance to CEBG regulations. They have been very responsive when any issues do arise, <br /> and supply any necessary additional documentation that is requested. <br /> Project Budget. Susan Gray distributed copies of the Mashpee Senior Center Project Budget <br /> dated 10/11/04. Several changes have occurred beyond the typical additional expenses that <br /> change the amounts. The Clerk of the Works budget has been fully expended. The Construction <br /> Contingency of$57,483 shown in the Budgeted Amount column includes the$1,083 transferred <br /> from Testing. <br /> On the Contingency Register(page 2 of the Project Budget Report), the$4000 approved by the <br /> Committee to be taken from the Contingency Fund and applied to Clerk of the Works appears <br /> under Clerk of the Works Additional Approved Budget. The $1,083 remaining balance from <br /> Testing applied to the Construction Contingency appears under Increase of Budget by Transfer <br /> from Balance of Testing Line Item. Susan Gray stated that as expenditure approval forms come <br /> through, she would continue to keep a running tally of money being drawn against the $4000. <br /> The remaining available uncommitted/unexpended amount in the construction contingency fund <br /> is $32,495.87. Any remaining contingency funds unused after completion of the building project <br /> will be dispersed at the recommendation of the Building Committee after approval by the Town. <br /> 1 <br />