2001-2005-SENIOR CENTER BUILDING COMMITTEE

Home Browse Search

TOWN OF MASHPEE SENIOR CENTER BUILDING COMMITTEE MINUTES OF THE MEETING OF JANUARY 20, 2004 Committee Attendees: Also Attending: Irving Goldberg Sharon Travers-Gay, Grant Administrator Harold Klegman Russ Maloney-FMSC Art Weinstein Carolyn Formalarie Jean Noussee Ed Adams Chairman Irving Goldberg called the meeting to order at 1:40 PM. REVIEW OF 12-30-03 MINUTES. The committee unanimously approved the minutes of the meeting held on 12/30/03. ADDITIONAL SENIOR CENTER SIGN. The committee discussed the idea of having a sign, similar to the one designed by the Contractor and installed at the site of the new Senior Center, to be placed at the driveway entrance to the Police and Fire Department, adjacent to the Police and Fire Department sign near Rt. 151. Ed Adams entertained a motion, seconded by Harold Klegman, that the committee send a letter to Joyce Mason, requesting that an additional sign indicating the location of the new site be placed on Rt. 151. The committee unanimously approved the motion. REPORTS. Grant Manager Status Report. Grant Manager Sharon Travers Gay reported that final clearance for the grant had been received, the Town had executed the contract with the contractor, all the bonds have been received and are in place, and the contractor is on site. A pre-construction meeting with the contractor was held on the morning of 1/20/04. Sharon stated that her role going forward primarily would be grant administration. She will be reviewing certified payrolls submitted weekly by the contractor. Because the grant is a federal grant, it is subject to state and federal wage rates and must be approved by the Town. The financial reporting goes through JCA to Sharon Travers- Gay and the Senior Center Building Committee, and after approval,_goes back to JCA. The Grant Manager's responsibility is to make sure that the Town meets all of its requirements as it relates to the grant. She ensures that money is drawn down as needed, and gets it to the Town for bill payments. She prepares quarterly reports that are sent to the State. She works closely with the Town Administrator, the Building Committee chairman,and the Clerk of the Works. Because funds are tight for the project, she will be watching the budget carefully, and will attend the Building Committee meetings at least once a month. Sharon explained that bills are paid on a pro rata basis. Bills submitted are paid one-fourth with funds from the grant; the other three-fourths with Town funds. Contract Award Status. The Town awarded, and has executed, the contract with Statewide Engineering. Iry reported that an addendum to the contract has been 1