2001-2005-SENIOR CENTER BUILDING COMMITTEE

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negotiated with the contractor. The addendum allows for a work delay in case weather conditions make it difficult or not reasonable to proceed. The contractor will go through JCA for permission of the delay. (See Attachment A for Addendum details). Iry stated that it would be necessary to remove the Leisure Services ropes course. Budget. (See Attachment B). The current budget figures indicate a $73,626 deficit amount against some items that are add alternates not on this list, i.e., kitchen, tile, fireplace and landscaping. The deficit amount has been turned over to the FMSC for their assistance in covering it. Should the FMSC not raise funds sufficient to cover the deficit, the contingency fund and the COA private commitment fund would be drawn upon. Russ Maloney added that the FMSC fundraising effort does not end when the building is completed. Funds will continue to be raised on an ongoing basis in support of the Senior Center program. PRE-CONSTRUCTION MEETING. The first pre-construction meeting was held during the morning prior to today's committee meeting. At the meeting, Sharon outlined the necessary requirements by the State to maintain careful records, provide proper grant funding, adhere to wage scales, and provide good, clean reporting. The contractor will be submitting incremental budgets, after he comes up with a profile of how he will be spending the funds. Bills from the contractor will be submitted to JCA for approval. Requests for funds will then come from JCA to this committee, and will be submitted to Sharon for approval. Approved fund requests will be submitted to the Town for payment. Sub contractor bills are paid by the contractor, but must follow the same approval process as the contractor bills. There will be a weekly construction team meeting held at the site each Monday morning, with the contractor, JCA, Clerk of the Works, and Iry in attendance. The contractor will present a proposed work schedule as to his plans for the week ahead. The contractor also will prepare a monthly requisition at the beginning of each month. One week before the end of the month, the contractor will issue a "pencil requisition" for the Clerk of the Works and JCA. With the pencil requisition, a walk-through will be conducted by the Clerk of the Works and JCA, to ensure that the contractor has completed the amount of work for which he is requesting payment. Any corrections/changes to the pencil requisition will be incorporated into the contractor's final requisition, and will be presented to JCA for approval at the next site meeting. The committee agreed that, going forward, the Senior Center Building Committee meetings would be held Monday afternoons at 1:30 PM at a trailer on the building site. The Building Committee will have a fund approval meeting once a month, around the 25th of each month. Iry reminded the committee that no one is allowed on the building site unless accompanied by a member of the construction crew. A fence will be put up to deter people from walking onto the site. GROUNDBREAKING REPORT. Iry reported that the groundbreaking event was a big success. He voiced gratitude to the Boys and Girls Club for making their facilities available to the Building Committee for the event, and further stated that the Senior Center looks forward to a longtime relationship with the Club. 2