2001-2005-SENIOR CENTER BUILDING COMMITTEE

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TOWN OF MASHPEE SENIOR CENTER BUILDING COMMITTEE Minutes of the Meeting of 3/25/02 Committee Attendees: Also Attending: Irving Goldberg Joyce Mason, Town Administrator Betty Nichols Lynne Waterman, COA Marty Henry John Catlin, JCA Associates Wayne Taylor Heidi Sokol, JCA Associates Matthew Mangus, JCA Associates Chairman Iry Goldberg called the meeting to order at 3:10 PM. Betty Nichols made a motion, seconded by Marty Henry, that the minutes from the 3/15/02 meeting be accepted. The motion was unanimously approved. Contract Review. John Catlin stated that he had received the contract, had scanned it but had not yet thoroughly examined the document. He planned to complete a careful reading of the document tomorrow and will be in touch with us if there are any issues or concerns. Joyce Mason asked that JCA Associates agree not to hold the Town of Mashpee to the full amount of the fee agreed upon if the funding is not approved in May 2002. Mr. Catlin concurred. The meeting was turned over to Heidi Sokol. Heidi walked through the process of calculating the cost of our proposed new building. Using our approved budget amount of$1.9MM and the current estimated cost to build of$160 per square foot, the gross square footage result is 11,500. After adding in TPC (total project costs)the net square footage is reduced to 8,850. We need either to revise our space requirements or increase our budget in order to come up with our original plan of 12,000 square footage. Heidi then went through the new Senior Center plan room by room, doing a comparison of the Committee's suggested square footage for each room with what JCA might recommend, based on JCA experience with other Senior Center projects they have worked on. A recap of the discussion follows below. MAIN ENTRY—will include reception area with office and administration area adjacent. We will not need a Gift Shop. PROGRAM AREAS Lounge, adjacent to the reception area. Multipurpose area or great room, large enough for banquet seating for 160. The committee agreed that it is critical to determine the size required for this area in order to meet our requirements. It was suggested that we go for 3500 square feet, and cut back in other areas. Storage area—400 sq feet should be adequate, and should be located adjacent to the great room. Meeting rooms—arts&crafts, 500 sq. ft; art storage, 100 sq. ft.; clean room and dirty room are ideal for an arts&crafts area, if space allows. Arts and crafts are not currently a popular activity for the Seniors, but that could change. Three additional meeting rooms, 600 sq.ft. Partitions for meeting rooms are useful, but cost around $12,000, and often look institutional. Outreach Room/card room/conference room—220 sq ft. All agreed that three small tables would be preferable to one long conference table. Smaller tables can be used for card games and encourage other small group activities. Tables can be pushed together if a long conference table is needed. Exercise/fitness rooms are a strong suit for the Mashpee Senior Center. JCA suggested a closed circuit TV in the exercise rooms, for monitoring purposes. Computer Room-450 sq.ft. Five years out, Investment Clubs will use the room. Game Room—600 to 700 sq. ft will be needed for two billiard tables. Wellness Room—Outreach will need space for meetings and family counseling sessions. Administration area— 150 sq. ft. recommended. Would include Outreach office as well.as an office for the Director of the Center. Storage area for the offices is necessary and currently is inadequate. Kitchen—400 sq.ft. Will need a pantry/storage area adjacent, with room for a small desk." Rest rooms -we will need to determine the number required.