2001-2005-SENIOR CENTER BUILDING COMMITTEE

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TOWN OF MASHPEE SENIOR CENTER BUILDING COMMITTEE Minutes of the Meeting of 4/03/02 Committee Attendees: Also Attending: Irving Goldberg Jim Long, COA Betty Nichols Lynne Waterman, COA Jean Noussee Joyce Mason, Town Administrator Marty Henry John Catlin, JCA Ed Adams Heidi Sokol, JCA Wayne Taylor Matt Mangus„ JCA Art Weinstein Mike Bailey, Mashpee Enterprise Chairman Iry Goldberg called the meeting to order at 2:10 PM. The minutes from the 3/25/02 meeting were unanimously approved as read. CONTRACT STATUS John Catlin has updated the contract, with updates outlined in bold. The Committee's lawyer will review the document. Mr. Catlin will put in a separate letter JCA's agreement not to hold the Town of Mashpee to the full amount of the architect's fee in the event that the Town does not approve the funding for the Senior Center in May 2002. Iry Goldberg and Ed Adams are appointed as the main contacts for JCA for future invoice approvals, questions, etc. SEWAGE ISSUES AT THE BUILDING SITE John Catlin stated that he has no answers as yet. Matt Mangus will spearhead this project for JCA. The Senior Center will need its own separate septic system. There are two wells on the site—not potable water-, which may require additional restrictions for our septic system. JCA will need a reliable survey of the site for boundary designations and topography of the land. Such a survey was conducted 10 years ago for the proposed new Town Hall. This document will be acceptable for our needs. Wayne Taylor and Iry Goldberg will handle providing JCA with a copy of the existing survey of the site. John Catlin outlined the Total Project Costs(TPC)for the new Senior Center: $2 1 MM the total oroiect budget including the $600,000 grant $200,000 furnishings (FF&E) (does not include fitness equipment&computers) $ 3,000 grant writer $ 30,000 administration of the grant, required by CBDG $ 7,500 advertising& reproduction for bidding $ 2,500 pre-testing (soil borings, perk testing, etc.) $ 12,000 site survey(4 acres at$3000 per acre) $ 4,000 construction testing $142,500 construction contingency fund (may not need this amount) Some of the above costs may be able to be shifted to the Town, removing them from the Senior Center building budget. John Catlin will formalize the above TPC in a letter to present to the next committee meeting. PROGRAM ELEMENTS—TARGET PROGRAM Heidi Sokol presented the elements of the targeted program, along with a blocking diagram showing target and ideal room setups, based upon $165 per square foot, working with a$1.9MM budget(see attachments A and B). Heidi has attempted to integrate the committee's wishes into her program, based upon input from the last meeting. Discussion followed regarding the targeted program elements. Kitchen—will meet commercial kitchen requirements. Multipurpose room -a 2800square foot room will hold 187 for a seated meal, 165 people with wheelchairs, and 400 people in a hall meeting arrangement, a permanent dining room setup will be at the end of the room. Lounge—one of the most