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Board of Selectmen <br /> December 9, 1993 Page 2 <br /> • Procedures for expenditures of project funds must be set up in advance of <br /> the project.A recommended procedure would address the following <br /> guidelines: <br /> a. All contracts requite approval of the Board of Selectmen. <br /> b. Payment of normal expenditures pursuant to fixed contract amounts <br /> as approved by the Board of Selectmen will be handled through an <br /> invoice sent to the Office of the Selectmen and forwarded to the <br /> Building Committee for review,approval and placement on a <br /> warrant separate to this project and processed through the School <br /> Department. Selectmen review bills and sign-off through the warrant <br /> approval process. <br /> C. Payment of any expenditures not under fixed contract amounts as <br /> approved by the Board of Selectmen shall originate with the <br /> Building Committee who shall prepare a voucher for review and <br /> approval of the Board of Selectmen prior to making the expenditure. <br /> d. All change orders and unanticipated expenditures receive approval of <br /> the Board of Selectmen before moving forward <br /> • Building equipment lists should be reviewed closely by the Building <br /> Committee and should be the subject of a review and approval process with <br /> the Board of Selectmen. <br />