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Bill said the school will not be fully utilized when it opens. Is it wise <br /> to order all the equipment for all the rooms, or just what we need? <br /> Mr.Tavares said you are dealing with reimbursable dollars from the State <br /> and it has to be furnished and equipped with that money within a certain <br /> time frame - he thinks 5 years. <br /> Bill asked if science equipment becomes obsolete as fast as computers? <br /> Mr Tavares said that category is fairly stable and long lasting. <br /> Bill Hauck said it sounds like a tremendous amount of information, do you <br /> have software the building committee can share to help facilitate this <br /> work? <br /> Mr. Tavares said it is a tremendous amount of paperwork but it is on his <br /> part, not the Committee's. The hard copy he gives the Committee is probably <br /> more useable. <br /> Paul said the concern is how will you keep track of all of it- shipping , <br /> receiving, etc. Is there notification to your office that the equipment is <br /> being delivered? <br /> Mr.Tavares said he will work very closely with the Committee . He visits the <br /> site 2-3 times per week and will work with the on site representative . <br /> Paul said the original budget developed by Mr. Tavares was predicated on a <br /> larger number of students? <br /> Mr. Tavares said yes, it was based on 1350 . It can now be scaled back. <br /> Paul said, not counting group one, if you run a unit number for groups 2 & <br /> 3- it only reduces the budget by $400 ,000 , down to $3. 6 million. Our budget <br /> is $2 .8 million , including the consulting fee. Can we get down to a <br /> budget that will work? There is probably some equipment that is not <br /> advisable for us to buy, i .e no sense buying PC' s for rooms that remain <br /> empty for 5 years. That will bring it down some but not a lot. <br /> Mr. Tavares said the Committee should still set aside money to equip these <br /> rooms for the future. There is a time limit with the State to spend the <br /> money. <br /> His budget was developed with no input from the owner- it was based on a <br /> number of assumptions. Decisions will have to be made , working with the <br /> Superintendent and the School Committee. <br /> Paul said like the builDing, decisions will have to be made, things will <br /> have to be prioritized. The $2 .8 million furnishings/equipment budget had <br /> been criticized as being overly aggressive. <br /> Merry Sue said the Committee needs to get Mr. Tavares on board, get started <br /> and start developing a budget. <br /> Paul asked Mr.Tavares to explain his fee structure to the Committee. <br /> Mr. Tavares said he receives 5 1 /2% of the purchase value, up to the first <br /> million dollars. It then drops to 5% for the second million and 4 . 5% after <br /> the second million. With a budget of $2 . 6 million the fee would be about <br /> $140,000 . <br /> The Committee agreed the fee for the furnishings and equipment should come <br /> from the FF&E budget. <br /> Paul recommended the Committee not vote on this tonight because he wants to <br /> talk with SMMA about some technical issues. He wants to be sure there is <br /> not duplication with Childs . <br /> Janice said the furniture subcommittee was hoping to go the convention in <br /> New Orleans and asked if he was going? <br /> 4 <br />