1994 JUL-DEC-HIGH SCHOOL BUILDING COMMITTEE

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Ed said these decisions should be difficult to make. The community should struggle to get the best possible building they can . Usually an architect has quality, quantity and cost to deal with , they are left only with quality because quantity and cost have been fixed in their contract. He is starting to worry about their contractual relationship and their ability to build this building. Contractually, he is on the hook. Paul will call Elias McQuaid to see where he stands on gathering data for the sewage treatment plant. SMMA presented a fee invoice for $92 ,843. 56 . ** Janice made a motion to approve for payment SMMA's fee invoice for $92 , 843. 56 for architectural services from September 1 through Sept 30 , 1994. Merry Sue seconded the motion. All members were in favor 4-0. Chartwell presented a fee invoice for $12 ,000 for basic project management services . Paul explained to the Committee that the percentage of payment for Chartwell is 78% billed to date. From a business stand point, . he personally cannot recommend the Committee pay the fee. The percentage completed greatly exceeds time left in the project. What is the solution? To send the bill back to them. Ian said the work is there, a bit more is being done. Paul agreed but he spoke to Ian about this last month. As one member of the Committee he feels it is way ahead of the curve. ** Paul made a motion to send back to Chartwell their fee invoice for no payment. Merry Sue seconded the motion . All members were in favor 4-0. Chemical discharge list: Bob was advised by Dr. DeMoura it has been resolved . Brynwood property: access has been resolved. Paul sent a letter to Mr. Whritenour explaining it has been 35 days since he received the request. There needs to be procedures to resolve these delays. ** Merry Sue made a motion to instruct the architects to proceed with preparation of contract documents based on the previous discussions to reduce estimated budget to $20 ,800 , 000. Janice seconded the motion. All members in favor 4-0 . Theatrical lighting: Committee agreed they were moving the money only to the FF&E budget, not the work. Paul sent a letter to Mr. Whritenour asking for a $50. 00 allowance for meetings. This Committee is entitled to it because the meetings run so long. Selectmen are afraid of setting a precedence. The Committee agreed to cancel next week's meeting. The next meeting will be November 15 at 4:00 p.m. ** Merry Sue made a motion to adjourn at 7 : 50 p.m. Janice seconded the motion. All members were in favor 4-0.** Minutes submitted by Arden R. Cadrin 12