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MASHPEE HIGH SCHOOL BUILDING COMMITTEE MINUTES <br /> TUESDAY, JULY 25 , 1995 <br /> EXECUTIVE SESSION <br /> Present : Paul Griffin, Bill Martiros , Peter Dinizio , Joe Polito , <br /> Merry Sue Ahlgren, Janice Mills , Steve Greelish , Tom Wren , Ed <br /> Frenette , .Joel Seeley, Dr . Lincoln DeMoura <br /> ** Paul made a motion to go into Executive Session to <br /> discuss pending contract negotiations . Merry Sue <br /> seconded the motion. Peter- yes , Steve- yes , Janice- <br /> yes , Joe- yes , Bill-yes , Paul- yes , Merry Sue-yes . <br /> Paul explained to the Committee that SMMA is asking for <br /> consideration for additional services . They had already <br /> approached him with this and he told them he wanted it well <br /> thought out by them before bringing it to the Committee . SMM:� <br /> has worked on developing the information and there is enough <br /> substance for the Committee to have a discussion about it . <br /> Ed Frenette said SMMA has provided more services then what is <br /> reasonable to expect .when they first proposed this project . He <br /> did an analysis of where they stood at the end of each phase : <br /> - Schematic Design, at the end they were about 100 hours over . <br /> - Design development is was up to 1 , 200 over. <br /> - Bidding , Construction Administration: this phase they have the <br /> most control over and are right on budget . <br /> - Contract Documents , 2 , 300 hours over for a total of 3 , 700 hours <br /> over . That .represents 32 in hours and 37% in dollars . <br /> They put more senior people on this project then originally- <br /> scheduled. <br /> These figures represent 2 people for 1 entire year who are not, <br /> compensated for. <br /> He presented a chart showing the areas of expansion of scope : <br /> - Committee meetings . <br /> -Cape Cod Commission : in their proposal it is stipulated they <br /> could not account for CCC review. <br /> - Agency Approval : all have taken a minimum of twice as long. as <br /> any other high school they are working on. <br /> - Value Engineering : original proposal allowed 5 days , it took 6 <br /> weeks with 3 months of follow up. <br /> - Design Studies <br /> - Changes After Approval : is the most expensive area because the <br /> entire team was working on it . <br /> l .Committee Meeting's : Ed explained their agreement is for 21 <br /> meetings , 1 every 2 weeks . They actually attended 40 meetings - <br /> 19 additional . The minutes show they dealt with the same issues <br /> 1 <br />