NA-MASHPEE HIGH SCHOOL PROJECT MANAGEMENT

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Mashpee High School Project Management u"1a[?TWJJfl ANDREW CHARTWELL & CO Understandings Reached to Facilitate the Interim Payment Provisions of the Contract 6. The formal requisition will be presented by the Contractor to Architect on the same day as the end-of-the-month Building Committee meeting. The requisition will be signed by a notary public before formal presentation. 7. The originals and copies required to be forwarded to the Town will be delivered to Chartwell by the Contractor after signature by the Architect. The package to be given to Chartwell will include an original and two copies. Another copy will be given to SMMA by the Contractor. 8. Chartwell will present the requisition to the Building Committee together with its recommendation on the amount as certified at the end-of-the-month meeting. Chartwell is to liaise with the secretary to the Building Committee regarding the preparation of the warrant which, upon the recording of a vote, will be signed by the members of the Building Committee. 9. Each requisition, together with the signed warrant, will then be passed to the Town's Accountant who will obtain the necessary signatures from the Board of Selectmen. 10. After the Selectmen's signatures have been obtained, payment will be effected by the Town's Accountant. Payment will normally take place on the second Friday following the Building Committee meeting from 13:00 p.m. to the close of business. The Contractor will go to the Town Hail to collect the cheque. 11. The Town's Accountant stressed that a separate procedure exists for the payment of monies on foot of a change order. Unauthorised change orders are not to be attached to, or form part of, interim requisitions or the associated payment voucher. If procedure is not observed in this respect a requisition could be delayed. 12. When approved by the Building Committee, change orders have to receive the assent of the Board of Selectmen. Chartwell is to obtain directions from the Building Committee as to who is to present the case for each change order to the Board of Selectmen. Only after the original of a duly executed change order is in the possession of the Town's Accountant will payment be possible. requisition was not made the draft for the first interim re Postcrigt: Chartwell noted that q available until the requisition meeting held on June 21, 1995. Delays of this nature could result in an interruption to the understandings as stated above. Distribution: Attendees; Building Committee; Ian Aitchison it Page 2 of 2 Interim Payment Procedure June 22, 1995