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1) The Town recognized the importance of- <br /> Open <br /> fOpen public meetings <br /> Properly posted public meeting notices <br /> Accurate documentation of the record of all public meetings <br /> Timely preparation of minutes '{ <br /> Timely filing of approved minutes with the Town Clerk <br /> Record retention in accordance with State regulations E <br /> Audio sound(tape)recording of the meetings of key Town boards, committees, <br /> and commissions <br /> Adequate and meaningful disclosure of bylaw and Zoning bylaw changes <br /> and changes to rules and regulations issued by units of Town government r <br /> so empowered <br /> Enforcement of the provisions of this bylaw. <br /> 38-2 Jurisdiction <br /> l I'z <br /> All Town boards, committees, and commissions shall comply with all provisions of this bylaw. <br /> 38-3 Requirements f <br /> 1) All Boards, Committees, and Commissions shall be required to: <br /> Post notices of meetings in compliance with Chapter 39 Section 23B of <br /> Massachusetts General Laws. <br /> Post a copy of the agenda at the Town Clerk's Office one day prior to such <br /> meeting and supply to the public sufficient copies of the agenda at each meeting. <br /> Document all meetings by written report in the form of originally-signed minutes <br /> pursuant to Chapter 66, Sections 3, 4, 5A and 6 of the Massachusetts General <br /> Laws. Such minutes must be approved at the next scheduled meeting, or as soon <br /> as possible thereafter, and be filed with the Town Clerk within two (2)business <br /> days after approval. <br /> Audio sound(tape)record of all meetings including both regular and executive <br /> session. Such tapes must be filed with the Town Clerk at the same time as the <br /> written minutes are filed. Executive session tapes shall be sealed prior to <br /> submission to the Town Clerk. <br /> Video recordings shall not be substituted for audio recordings, but shall be <br /> submitted to the Town Clerk together with the audio recording. <br /> ri <br /> 2) The Town Clerk shall be required to maintain the audio tape records for a period <br /> of three (3) years. If, in the opinion of the Town Clerk or Board Chairman, retention is in <br /> the best interest of the Town, a longer period may be stipulated. <br /> ir. <br /> October 20, 2003 Town Meeting <br />