10/9/2014 HOUSING AUTHORITY Minutes

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Accounts Payables* Mrs. Botsford presented the warrants for signature. The warrants for signature tonight are for the month of September 2014 and total as follows: $46,884.95 for 4001, $8,909.00 for Section 8, $30,232.00 for MRVP, $29,127.38 for Asher's Path Apartments, $7,658.92 for the Housing Assistance Program and $10,149.34 for Great Cove Community. Mrs, Botsford reported we have all residents paid in full at all developments. We are 100% occupied at Homeyer Village. We have one vacancy at Breezy Acres, which we expect to lease by the end of the month. We have only one vacancy now at Asher's Path and hope to have it leased shortly this month. All units are now leased at Great Cove Community. Al motion was made by Mr. Harsch and seconded by Mr.Shackett to accept the Treasurer's Report as presented. The motion was adopted. EXECUTIVE DIRE R' REPORT& UPDATES: Mrs. Botsford stated she had mailed her report for September but added the following: • The Spectrum review was done at Asher's Path on October 3 and there were no issues/findings. • Bob (custodian) is back from being out on medical leave. • Mrs. Botsford attended the CPC last month to offer a report. • Mrs. Botsford attended the first meeting of DHCD's Advisory Committee, Because there are so many changes that need to be done to regulations and guidelines, there will be 5 or 6 separate working groups to deal with them. Mrs. Botsford has offered to serve on the group to deal with the requirement that housing authorities file,annual plans. The first meeting has not been scheduled yet, Mrs. Botsford will keep the board posted. The chair announces that he would take all other business before going into Executive Session. NEW BUSINESS: Housing Assistance Pr ram CPQ,, Mrs. Botsford reported that when she went to the CPC to give an update, it was decided that it would be a good idea to have a meeting of herself, two members of the CPC, two members of the Board of Selectmen, and the Town Manager so that everyone could be on the same page when we file our application for funding of the Housing Assistance Program. That meeting is scheduled for next week. After a brief discussion, a motion was made by Mr. Harsch and seconded by Ms. Allen to submit another application to the CPC to continue the Housing Assistance Program as it is being run. The motion was adopted., Ca gtal Improvement Report Admin Fees. Mrs. Botsford informed the Boards that she had applied to DHCD's for administrative fees for the work MHA had to do for the Breezy Acres Lift Station. She applied for, and received, $10,700.000. This added to the administrative fees for the other Capital Improvement work, will be used in the Fiscal,Year 2014 operating budget to assist in salaries. OTHER BUSINESS: none 5;0MMUNICATI0NS/C0RRESP0NDEN!g : none The chair then went on to Old Business, which consisted of an Executive Session for Contract negotiations. Page 2 of 3