2/21/2017 PLANNING AND CONSTRUCTION COMMITTEE Minutes

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Mashpee Planning and Construction Committee Minutes of Meeting Held Tuesday, February 21,2017 Mashpee Town Hall—Ockway Meeting Room Committee Members Present: Steve Cook, Joe Brait, and Scott McGee. Absent: Tom O'Neill. Also Present: Catherine Laurent, DPW Patty DeBoer, School Superintendent Chairman Steve Cook called the meeting to order at 11:04 a.m. Approval of Minutes Scott McGee motioned to accept the minutes of the Meeting of February 13, 2017; Jae Brait seconded the motion. Vote: 3 Yes. Steve Cook,yes. Joe Brait,yes. Scott McGee,yes. Old Business Update.on MSBA Accelerated Repair Pro am window/roof project at S Catherine Laurent reported that the Subcommittee is recommending a rubber membrane roof with EFTS soffit. The Subcommittee did review all the information regarding warranty, cost, etc. but they did not feel that would justify the higher cost for other materials. Catherine stated that the new EFIS systems are much improved over what is currently at the school. Catherine said there is a limited selection of color. Steve Cook noted that aluminum and phenol finishes may have more colors,but they would fade over time. Catherine said the Design Team is moving forward with finalizing the schematic design plans and the cost estimate based on those directions; a joint meeting with the three boards (Board of Selectmen/School Committee/Finance Committee) is scheduled for March b. The MSBA application would be submitted by March 15. Steve said the preliminary design/construction costs for the new roof; EFIS soffit; windows and doors total $11.28-Million. Catherine said the Design Team and the Project Manager will each have an estimator prepare an estimate of costs; the Subcommittee will compare the two estimates and then a decision will be made as to which estimate is to be submitted to MSBA. Catherine cautioned that if something arises during construction that would increase the cost above the estimate, the Town would be totally responsible for the increased cost. Therefore,the Subcommittee will have to take that into consideration. Catherine said also the estimates will take into consideration that construction will be in 2018 so costs for labor, materials, etc. would increase. Joe Brait asked about the contemplated timeframe for construction. Catherine said construction timeframe would be 4-6months. She said before going out to bid there would have to be a meeting with School Department to work out scheduling. She pointed out that if construction had to be done at night or weekends,that would add to costs.