6/9/2016 HOUSING AUTHORITY Minutes

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TREASURER'S REPORT: Budget to Actual Report: Mrs. Botsford reviewed the Budget to Actual Report prepared by the Fee Accountant for period ended May 31, 2016. Mrs. Botsford reviewed the report and explained any discrepancies. Accounts Payables: Mrs. Botsford presented the warrants for review and signature. The warrants for signature tonight are for the month of May 2016 and total as follows; $52,961.81 for 4001, $4,064.00 for Section 8, $45,801.00 for MRVP, $32,774.60 for Asher's Path Apartments, $21.52 for HAP, and $9,451.71 for Great Cove Community. Mrs. Botsford reported that we have rents paid in full at Homeyer Village, Breezy Acres, and Asher's Path. We have one resident who has not paid at Great Cove Community, who has committed to paying tomorrow. We are 100% occupied at all properties. Asher's Path will have 1 vacancy that will be leased by early July. Mr. Halpern asked about the notice we received from DHCD about the vacancy tracking report. Mrs. Botsford stated that there has always been a vacancy tracking report that she has to do (in addition to many other required reports by DHCD) but this is a new system that is supposed to be more user-friendly and provide better reports. A motion was made by Richard Halpern and seconded by]ill Allen to accept the Treasurer's Report as presented. The motion was adopted. EXECUTIVE DIRECTOR'S REPORT&UPDATES: Mrs. Botsford stated she had mailed her report for May and had the following additions; • GCC— recertifications are underway. • 1 emailed Town Manager about MOU — he will get back to me. I have hired a person for the BHA office— Betty Rankin is starting next week. I forwarded some DHCD PHN to you : • #2016-12 about new Budget Certification and submission process (via email). + #2016-16 about preparing for PMR. • #2016-17 about the new Vacancy Reporting System. DHCD has also sent along guidelines for the RCAT system which will soon be up and running. + My term as vice-president of small housing authorities with MassNAHRO expired but 1 was re- elected as a board member. • An energy audit (free) is being conducted at Asher's Path. A brief update was also given about the recent MassNAHRO Housing Committee meeting with DHCD that Mrs. Botsford attended. Mrs. Botsford stated that a lot was going on with regard to preparing for the Property Management Reviews, new vacancy reporting system, the DHCD issuance of new guidelines for Executive Director salary caps and contracts, and implementation of the rest of the requirements mandated by the new housing law, Chapter 235. OLD BUSINESS: - none NEW BUSINESS: Page 2 of 3