6/9/2016 PLANNING AND CONSTRUCTION COMMITTEE Minutes

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LL�� Mashpee Planning and Construction Committee r Minutes of Meeting Held Thursday,June 9,2016 Mashpee Town Hall—Ockway Meeting Room Committee Members Present: Steve Cook, living Goldberg, Joe Brait, and Scott McGee, Also Present: Catherine Laurent, DPW Paul Funk, Business Administrator of Schools Dawn Thayer,Finance Director Chairman Steve Cook called the meeting to order at 4:30 p.m. Approval of Minutes Joe Brait motioned to accept the minutes of the Meeting of.lune 1, 2016; Jiving Goldberg seconded the motion. Vote: 3 Yes; 1 Abstain. Steve Cook,yes. Irving Goldberg,yes. Joe Brait,yes. Scott McGee,abstain. Old Business Update on MSBA Accelerated Repair Proms Catherine Laurent provided an updated PCC FY17-FY22 Capital Budget list,with Replacement Windows at Quashnet School identified as PC-1. Catherine stated that: • First phase would be the feasibility study, schematic design,and project estimated cost. Estimated cost of this first phase is $15,000-$20,000;and the school will fund that payment. Paul Funk indicated a preference to encumber FY16 funds for this. Dawn Thayer said if we have some form of formal commitment then funds can be encumbered. Catherine Laurent will contact MSBA tomorrow to see how quickly this can move along. • Process is MSBA will assign someone from their list of pre-qualified project managers and architects to do the project. Then Mashpee will have to negotiate a contract with both that were selected. • The study,schematic design and project estimate get submitted to the MSBA Board for approval and at that point Mashpee would negotiate a new contract with the same OPM.and architect to move forward with construction. • Catherine said we're looking for funding at October Town Meeting in the amount of$1,750,000. The Board of Selectmen reviewed this at their meeting and Selectmen generally supportive of the project and the need to replace the windows, but there was some discussion about funding for the project. It was suggested to look to school potential for portion funding from school choice money. Paul Funk said by law school choice funds can't be used for renovation or construction. Paul said it would have to come out of the school operating budget and would have to be authorized by School Committee. Scott McGee commented that School Committee should not be taking care of maintenance and grounds. In the past, School Committee upset that funds going for maintenance, rather than for the students. Catherine then turned the discussion over to Dawn Thayer to discuss funding options.